Executive Assistant to Regional Director
Executive Assistant to Regional Director
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Job Description
- Extensive and sophisticated diary management for several busy leaders
- Travel coordination including complex itineraries and visa applications
- Coordinating internal and external meetings across multiple time zones
- Preparing meeting agendas presentations and calendar events
- Liaising with management in external businesses and international SEEK businesses
- Filtering calls & emails and serving as the primary point of contact for your leaders
- Ability to handle confidential and sensitive information with a high level of integrity
- Balancing expenses & invoices
- Manage logistics associated with team activities offsite functions or events
- Provide ad hoc support to other senior team members (as required)
- Various other ad-hoc administrative requests (eg. business cards update phone & distribution list)
- From time to time provide coverage for other PAs within Technology or across SEEK
Qualifications :
- Experience supporting Senior Executive/s and ability to manage multiple direct leaders and calendars
- Proven experience in broad administrative duties including but not limited to: extensive diary and travel management (international travel visas and itineraries) expenses and coordination of meetings agendas materials and presentations.
- Ability to handle and prioritise multiple and disparate tasks in a rapidly changing environment where adaptability is critical
- Comfort working with stakeholders across locations and countries remotely (were required)
- Advanced level MS Word and PowerPoint; intermediate level MS Excel
- Ability to build strong working relationships with a range of stakeholders across the business
- Self-motivated and self-sufficient with the ability to proactively get stuff done without close supervision
- A positive helpful and can-do attitude with a strong sense of collaboration and flexibility
- Strong judgement and decision-making knowing when to consult and when to act
- A high level of written and verbal communication skills and strong interpersonal skills
- High level of problem solving skills and thinking outside of the norm
- Experience working and thriving in a fast paced and dynamic office environment
- Persistent with a focus on follow-up closing the loop and outcomes
- Experience working with counterparts in other countries across timezones and cultures
Additional Information :
At SEEK we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.
We know teams with diverse ideas experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such we welcome applications from people with a diverse group of backgrounds and life experiences especially as they relate to gender sexual identity culture faith disability and life stages. If you have the skills curiosity and an adaptable approach but dont meet every responsibility or qualification listed in this advertisement please still get in touch with us.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
