OPS Administrative Assistant I -
OPS Administrative Assistant I -
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Job Description
Requisition No:853962
Agency: Florida Fish and Wildlife Conservation Commission
Working Title: OPS Administrative Assistant I -
Pay Plan: Temp
Position Number:
Salary: $18.23 an hour
Posting Closing Date: 06/11/2025
Total Compensation EstimatorTool
Employment is contingent upon successful completion of a background check
Position Title: Administrative Assistant I
OPS-OPS-Number of Hours Worked Per Fiscal Year: 1920
OPS Hourly Rate/FTE Biweekly Rate of Pay: $18.23
Supervisor & Position Number: Ashley Scruggs
Broadband Code:
Physical Address & Telephone Number: 1875 East Orange Avenue Tallahassee Florida 32311; phone
Region: Headquarters
County: Leon
Working hours: 9:00 am to 5:00 pm
List of any subordinates supervised: None
Residency Requirement: None
Description of Duties:
This is the position of Administrative Assistant I in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission. The position provides office administration and purchasing assistance to program staff. The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The successful candidate will demonstrate knowledge skill and ability in performing duties related to purchasing contracting and travel in accordance with State of Florida law standards policies and procedures. The major responsibilities of the position include:
- Assist staff with quote requests from vendors utilizing the FWC Purchasing Manual and State of Florida Purchasing Rules and Regulations.
- Purchases supplies and equipment for office utilizing State of Florida Purchasing Card.
- Reviews and accurately maintains records of items purchased costs delivery product performance and inventories.
- Creates and routes purchase orders in My Florida Market Place (MFMP)
- Reviews and submits invoices in MFMP in an accurate and timely manner.
- First point of contact for questions regarding State of Florida Travel and agency policies regarding travel. Prepares and submits travel forms via Statewide Travel Management System.
- Submits Monthly Vehicle Reports using Laserfiche. Maintains fleet vehicles and is responsible for all preventive maintenance (oil changes car washes all point yearly inspections).
- Maintains office Property inventory coordinates property transfers and maintains all property records.
- Inventories and distribute publications by mail in response to public requests.
- Assist with mailings from the office warehouse and general upkeep of open and locked storage rooms (cleanliness receiving shipments organizing).
- Acts as the first contact for public inquiries routing to appropriate to FWC/PASO staff.
- Assist staff with questions regarding policies and procedures to ensure compliance with State Regulations internal management policies and procedures regarding
- Works closely with Wildlife Viewing Section to fulfill the publics request for publications produced by the office.
- The ability to lift approximately 20 pound 50 pounds.
- Act as the first contact for prospective agency volunteers routing inquiries as appropriate to FWC staff.
Knowledge Skills and Abilities
- Highly organized with attention to detail
- Proficient in work-related tasks using Microsoft Office Word Outlook and Excel.
- Advanced skills in Microsoft Excel preferred
- Knowledge of business functional areas such as purchasing accounting and budgeting
- Ability to manage the business functions in a state agency
- Highly productive ability to determine work priorities and ensure proper completion of work assignments
- Proficient in oral and written communications correct grammar punctuation and spelling. -Ability to establish and maintain effective working relationships with others
- Ability to understand and apply applicable rules regulations policies and procedures relating to purchasing and budgeting
- Ability to work independently
- Ability to solve problems and make decisions
- Excellent customer service skills
- Ability to identify math operations needed to complete tasks and correctly perform calculations.
Minimum Qualifications: Five years administrative or clerical experience a bachelors degree can substitute for four of the five years. Must be able to lift a minimum of 25 lbs.
Valid Florida Drivers License required.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.
Employment Type
Commission
