Eaglecrest Administrative Coordinator

WHO WE ARE LOOKING FOR
We are looking for a highly organized and detail-oriented Administrative Coordinator who thrives in a fast-paced environment. The ideal candidate is a proactive problem-solver with excellent communication skills and strong time management abilities. They should be comfortable juggling multiple priorities supporting cross-functional teams and ensuring the smooth day-to-day operation of administrative tasks. A commitment to efficiency and accuracy are essential for success in this role.

THE BENEFITS OF JOINING OUR TEAM

Working at Eaglecrest Ski Area offers the unique opportunity to be part of a tight-knit mountain community while enjoying breathtaking views and access to skiing and snowboarding. Employees benefit from a fun work environment and the chance to develop valuable skills in a dynamic community focused setting.

WORKING HOURS AND LOCATION

Your office will be located at the Eaglecrest Ski Area located at 3000 Fish Creek Road.

This position works Monday through Friday and is a 40-hour per week position the shift start and finish times will be determined upon hire.

A hybrid (i.e. 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.

The Administrative Coordinator at Eaglecrest Ski Area provides critical support across a wide range of administrative functions including coordinating the annual budget process in collaboration with the General Manager and Division Managers processing personnel actions such as new hires promotions and separations maintaining accurate records of staffing and employment changes office operations purchasing managing the opening and closing of purchase orders monitoring expenditures tracking personnel costs and maintaining accurate financial reports throughout the fiscal year.

The Administrative Coordinator manages personnel actions such as new hires promotions and separations while also supporting recruitment efforts by preparing job postings managing applicant communications and assisting with onboarding documentation. They maintain accurate personnel records and ensure compliance with CBJ policies and timelines.

The role also includes tracking budget and personnel data to support financial oversight and operational planning. Additionally this position also compiles and prepares the monthly Eaglecrest Board packet ensuring timely and accurate communication of key updates and documentation to the Board of Directors.

In addition the Administrative Coordinator handles purchasing and contracting duties including managing limited purchase orders reconciling P-Card activity coordinating equipment purchases and supporting surplus processes. The position also prepares schedules documents internal meetings and ensures proper records retention.

This role also serves as Eaglecrests senior travel officeroverseeing travel planning assisting other travel officers preparing travel documentation and ensuring compliance with municipal travel policies. Strong attention to detail excellent organizational skills and the ability to work independently across multiple functional areas are essential for success in this role.

Education:
High School graduation or the equivalent.

Experience:
Six (6) months of entry administrative experience that included work in one or more areas of Human Resources Procurement Accounting Finance Office Support or a related administrative area. This is equivalent to the Administrative Assistant with the City of Juneau or the equivalent with another employer.

SUBSTITUTIONS:
One year of clerical experience equivalent to the Office Assistant with the City of Juneau or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) or vocational training
may be substituted for the required experience on the basis of: 150 hours of vocational education are equal to one month of experience.)

Other: A valid Drivers license at time of appointment and for continued employment.

HIRING MANAGER CONTACT INFO

Hiring Manager: Craig Cimmons / Chris Goedeker

Phone Number: Ext.4297 / Ext.4295

Email: /chris.

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If you are using education to meet the minimum qualifications you must document your education in your application and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications you must document your work experience in the application.

If your application does not support minimum qualifications you may not advance to the interview and selection phase of the recruitment.

NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

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Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call or TTY: Alaska Relay 711 or 1- or correspond with the Department of Human Resources & Risk Management at or 155 Heritage Way Juneau AK 99801. The City and Borough of Juneau is an equal opportunity employer.