Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Mission: The mission of Catholic Charities is to provide for the needs of our communitythrough selfless service under the sign of love.
Summary: The Office Manager will oversee the daily administrative operations of SABD ensuring efficiency and organization in support of the program director and staff members. This role requires strong attention to detail coordination and resource management to maintain smooth business functions.
Position Responsibilities:
- * Collect store and update client demographic and confidential information in physical files and digital forms as appropriate;
- * Maintain statistical records and report other data as requested by the agency and funding programs (monthly reports and quarterly logic models);
- * Coordinate with the program director on budget monitoring and log billing assist with contractor invoices and send payment receipt to contractors.
- * Manage in-kind donations and financial transactions in accordance with agency directives.
- * Maintain inventory and oversee procurement of program materials client layettes and office supplies
- Maintain background checks for all staff contractors and volunteers as needed
- Answer phones and conduct scheduling client intakes and other appointments along with serving walk in material assistance as needed;
- Maintain client confidentiality as outlined in HIPAA and Texas Medical Records Act;
- Assist other team members in hospitality items such as monthly team and networking meetings and Doula Workshops;
- Support the training of volunteers in program procedures;
- Recruit train and oversee volunteers to assist with administrative duties;
- Maintain current understanding of the standards of practice of Birth and Postpartum Doulas;
- Represent San Antonio Birth Doulas and Catholic Charities at community outreach events to include community fairs health fairs networking events as needed;
- Attend approved trainings to increase knowledge and skill for professional development;
- Participate in staff meetings at program department and agency level as needed;
- Must complete all required professional development assigned in a timely manner.
- Adhere to the Code of Conduct of the agency and the code of ethics and standards of doulas.
- Must be sensitive to the service populations cultural and socioeconomic characteristics;
- Adhering to safety training and protocols on a daily basis and taking precautionary measures to ensure the safety and well-being of self others;
- Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information;
- Adherence to the Code of Conduct and the Faith and Moral is mandatory;
- Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization; and
- Other duties as assigned by Program Director and direct supervisor.
Competencies:
Communication
Customer Service
Focus
Managing Change
Thorough
Minimum Qualifications:
- Applicants must be at least 21 years of age.
Education
- Bachelors Degree preferred or 1 to 3 years related work experience.
Experience
- Minimum of 1 years experience in general office duties
License and Credentials
- Reliable transportation
- Valid driver license with clean driving record
- Valid vehicle registration
- Valid vehicle insurance
- English / Spanish preferred
Minimum Knowledge and Skills:
- Minimum of 1 years experience in administrative office assistance to include excellent oral and written
- communication skills;
- Extensive working knowledge of Microsoft Office 2010 or more recent productivity suite including MS Word MS Excel and MS Outlook Google Suite to include touch screen and smart devices;
- A solid grasp of organizational skills and the ability to multi-task;
- Must be detail oriented organized self-motivated work well independently and on a team;
- Must have good written and verbal skills; and
- Must have good critical thinking and problem-solving skills.
Disclaimer:
This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview you will be contacted.
Required Experience:
IC
Employment Type
Part-Time
