Office & Project Coordinator
Office & Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly motivated and organized Office & Project Coordinator to join our team. The ideal candidate will be able to perform the essential functions of managing office administration responsibilities enhancing internal communications and engagement creating compelling PowerPoint presentations running various reports planning company events and developing training and marketing materials including social media channel management. This role is crucial in ensuring smooth operations and effective communication within and outside of the organization.
Pay: starting at $21.50/hr based on experience
Responsibilities
- Office Administration:
- Oversee day-to-day office operations to ensure a smooth and efficient work environment.
- Manage office supplies equipment and facilities needs.
- Welcome and coordinate office visitors and handle incoming calls.
- Partner with vendors and suppliers as needed.
- Managing incoming/outgoing mail and deliveries.
- Managing first aid kits and safety protocols
- Coordinating emergency procedures and drills with building management
- Assist in making travel arrangements (i.e. booking flights accommodations transportation expenses)
- Event Planning:
- Plan and coordinate company events meetings conferences and room bookings.
- Manage event logistics including catering communications and vendor selection.
- Internal Communications and Engagement:
- Create and distribute internal newsletters memos and announcements.
- Facilitate effective communication between departments and teams.
- Support internal initiatives for employee engagement.
- Maintaining confidentiality and data protection standards.
- Reporting:
- Generate and distribute business reports on a periodic or a la carte basis to support business reporting needs.
- Ensure events are executed smoothly and within budget.
- Marketing:
- Design and create visually appealing and informative PowerPoint presentations for various meetings and events.
- Collaborate with different departments to gather content and ensure materials align with company branding and messaging.
- Create content and execute external branding/marketing campaigns.
- Manage social media channels and create engaging content.
- Update website content and promotional materials regularly.
- Training Creation:
- Develop and maintain training materials for new hires and ongoing employee development.
- Support in other internal employee onboarding processes (i.e. office/desks set up equipment and access).
- Project Support:
- Assist in the coordination and execution of various projects.
- Support Director of PMO with administrative tasks including scheduling documentation and communication.
- Track project progress and ensure deadlines are met.
- Other Duties:
- Assist with additional administrative responsibilities as required or assigned to support overall business operations.
Qualifications:
- Excellent communication and interpersonal skills with the ability to collaborate effectively with various stakeholders.
- Proficiency in Microsoft Office Suite particularly PowerPoint and Excel.
- Prior Experience with social media platforms and digital marketing tools (Canva InDesign Photoshop or other)
- Strong organizational and multitasking abilities.
- Creative thinking and problem-solving skills.
- Ability to work independently and as part of a team.
- Attention to detail and a high level of accuracy.
- German language skills are a plus
Education:
- Bachelors degree in Communications Business Administration or a related field.
- Prior experience in customer service sales marketing administration or a similar role.
Essential Functions:
- Perform sedentary and administrative work inside office environment.
- While performing the duties of this job the employee is regularly required to stand sit talk hear and use hands and fingers to operate a computer and telephone keyboard reach.
- Specific vision abilities required by this job include near and far vision requirements due to computer work and driving.
- Specific hearing and verbal abilities required for phone use and communication.
- Occasionally lift and carry packages files or office supplies weighing up to 50 lbs.
- Regular predictable attendance is required; including flexible hours as business demands dictate.
Schedule:
- Monday to Friday 8:00 AM to 5:00 PM.
- Overtime available as needed.
Benefits:
- Medical Dental & Vision
- Prescription Drug Discounts
- Short-Term and Long-Term Disability Accident Critical Illness & Life Insurance
- 401k/ Roth with Match
- 10 Holidays
- PTO (Vacation Sick) accrual based on seniority
- Phone allowance
Background Check and Drug Screening
To the extent permitted by law passing consumer (drug screening and/or background check) report inquiries may be necessary for employment purposes.
About Us
We are proud to be an equal opportunity employer & celebrate our employees differences regardless of race color religion sex sexual orientation gender identity national origin age disability Veteran status or any other protected classes. Must be eligible to work in the United States for any company without sponsorship. By entering my mobile number & by submitting this application I give my express written consent & agreement to receive text messages from or on behalf of I.K. Hofmann USA Inc. at the mobile telephone number provided for employment or potential employment-related communications notices & updates including via an automatic telephone dialing system. I further understand that my consent is not required. Standard message & data rates may apply. To opt-out of text messaging reply STOP any time. For California residents please see our Employee & Applicant Notice at Collection & Privacy Policy for additional California specific information here.
Required Experience:
IC
Employment Type
Contract
