Administrative Officer II
Administrative Officer II
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Job Description
Description
The City and Borough of Juneaus Engineering & Public Works (EPW) Department is hiring an experienced
Administrative Officer II to lead and manage the Departments administrative operations.
This position plays a critical supervisory role overseeing a team of seven administrative staff across five programs. Responsibilities include budgeting financial reporting purchasing and personnel coordination. The Administrative Officer II will also provide strategic guidance and support to EPW division heads and superintendents ensuring alignment with departmental goals and policies. Reporting directly to the Director the Administrative Officer II is also a key contributor to strategic planning and policy implementation. This is a strong leadership opportunity for a skilled professional ready to guide a team and drive efficient compliant operations in a complex municipal environment.WHO WE ARE LOOKING FOR
This role demands a high degree of adaptability innovation and problem-solving in a dynamic environment. If you thrive on improving processes streamlining operations and collaboration to navigate complex challenges this position may be a perfect fit. This position acts as a key part of the department with regard to administrative matters and sets the policies procedures and processes that other Administrative Assistants must follow. Youll be at the center of a wide range of administrative functions gaining exposure to complex and high-impact issues. This is a fast-paced engaging role where no two days are the same.THE BENEFITS OF JOINING OUR TEAM
The benefits of joining our team go beyond the work itself. The Engineering & Public Works Department includes a diverse group of dedicated professionals who are passionate about public service. Our work culture is collaborative open to new ideas and grounded in a supportive informal atmosphere. As the lead administrative professional youll have the unique opportunity to engage deeply with each of our divisions and work closely with a wide range of staff across the department building strong relationships and gaining a comprehensive understanding of our operations.
WORKING HOURS AND LOCATION
This is an in-person position based in the Marine View Building in downtown Juneau near City Hall. The standard schedule is Monday through Friday 8:00 AM to 5:00 PM. While evening hours are not typical occasional evening work may be required to support public meetings. The City provides covered employee parking in the adjacent Marine Parking Garage.
Typical Responsibilities
The Administrative Officer II serves as the lead administrative professional for the Engineering & Public Works Department working under the general direction of the Department Director. This position plays a critical role in coordinating the biennial budget overseeing financial activities and guiding administrative operations across multiple divisions (Streets Maintenance Fleet Maintenance Capital Transit Utilities Water and Wastewater RecycleWorks General Engineering and CIP Engineering).
Key responsibilities include serving as the departments subject matter expert on administrative matters developing and implementing internal policies and procedures and providing high-level support to the Director and Deputy Director. The role requires strong analytical organizational and leadership skills with a focus on efficiency compliance and collaboration.
Primary duties include:
Providing executive-level administrative support to the Department Director and Deputy Director.
Conducting financial and purchasing analysis and reporting for CIP projects and overall department operations.
Coordinating reviewing and compiling the departments biennial budget.
Coordinating and facilitating training for all administrative staff in HR Purchasing Finance and related functions to ensure compliance and operational efficiency.
Ensuring alignment of recruitment and personnel management practices with departmental goals and regulations.
Leading the development and implementation of internal administrative policies processes and procedures.
Minimum Qualifications
Education:
High School graduation or the equivalent.
Experience:
Two (2) years of journey professional administrative experience. This is equivalent to an Administrative Officer I with the City of Juneau or the equivalent with another employer.
SUBSTITUTION:
Post-secondary educationfrom an accredited college with major course work
in Business Administration Public Administration Finance Banking
Accounting or a similar business field may be substituted for up to one (1) year
of the required experience on the basis of: three (3) semester or four (4) quarter
hours are equal to one (1) month of experience.
Other:
Some positions may require a valid Drivers license at time of appointment and for continued employment.
Supplemental Information
A cover letter is required with application.
HIRING MANAGER CONTACT INFO
Hiring Manager: Denise Koch
Phone Number: ext. 4180
Note: This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030 applicants may be eligible for advanced step placement.Additionally promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications you must document your education in your application and you may be required to provide transcripts.Work Experience
If you are using work experience to meet the minimum qualifications you must document your work experience in the application.If your application does not support minimum qualifications you may not advance to the interview and selection phase of the recruitment.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors please visit: your question is not answered in the FAQ you may contact the Department of Human Resources & Risk Management at or
For applicant password assistance please visit:
StatementThe City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call or TTY: Alaska Relay 711 or 1- or correspond with the Department of Human Resources & Risk Management at or 155 Heritage Way Juneau AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
