Administrative Assistant IV - Support
Administrative Assistant IV - Support
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
**Visa sponsorship is not available now or in the near future for this position**
Please note: this position will be 100% onsite and will work at either the Moline IL or Chicago IL office. When you submit candidates at the top of the resume please indicate which location theyre interested in working from (Moline or Chicago office location)
Position Overview:
The Senior Administrative Assistant will play a critical role in managing and coordinating the administrative tasks for four executives. An ideal candidate will have at least five years of demonstrated experience in a similar role showcasing their capability to handle complex responsibilities efficiently. This position demands excellent organizational skills proactive problem-solving and the ability to manage multiple priorities simultaneously.
Skill Set Requirements:
Minimum of 5 years of demonstrated experience in an administrative role with at least some of that time spent supporting senior executives.
Must have strong critical thinking skills to effectively analyze and solve problems
Exceptional organizational and multitasking skills.
Proficient in Microsoft Office Suite and administrative software.
Strong verbal and written communication skills.
Professional demeanor with the ability to maintain confidentiality.
Self-motivated and capable of working independently in a fast-paced environment.
Key responsibilities:
Provide comprehensive administrative support to four executives including managing calendars coordinating meetings and organizing travel arrangements.
Develop prepare and edit reports presentations and correspondence maintaining attention to detail.
Act as a liaison between executives and other departments facilitating seamless communication and collaboration.
Support executives in the preparation for meetings including compiling agendas and briefing materials.
Organize and maintain office systems and procedures to enhance workflow and efficiency.
Coordinate and handle special projects as assigned by the executives ensuring timely completion.
Maintain professional communication with external partners and stakeholders handling inquiries with discretion.
Ensure the smooth day-to-day operations of executive activities.
Employment Type
Full-time
