Administrative / Personal Assistant
Administrative / Personal Assistant
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$ 45000 - 55000
1 Vacancy
Job Description
ADMINISTRATIVE / PERSONAL ASSISTANT
Long Island Speech is looking for an adaptable highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Administrative Assistant and Personal Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island.
Requirements Include:
Maintain confidentiality at all times
Valid drivers license
Hours will vary and will be discussed at the interview
Liaise between all office locations including staff and patients
Manage professional and personal calendars
Plan and coordinate all internal corporate events such as company-wide meetings private lectures to therapists seminars fundraisers etc.
Schedule conference calls in-person meetings and virtual meetings using platforms such as GoToMeeting Google Meet Zoom etc.
Schedule all interviews
Serve as first point of contact for incoming calls take detailed messages and prioritize information
Communication skills a MUST - Draft email responses and convey all memos to staff including but not limited to annual meetings monthly lectures team building events etc.
Maintain a high level of executive support skills including excellent communication business writing grammar and proofreading skills
Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information
Create reports including monthly patient reviews yearly personal/professional purchase report payroll etc.
Establish effective working relationships with all colleagues and other leadership administration staff and departments
Perform other related duties and responsibilities as required/requested
You will need:
Minimum 3 years of administrative assistant work experience
Previous experience in a fast-paced professional services firm is preferred
Highly motivated with excellent organizational and interpersonal skills
Proficient in Google docs and Excel and MS Office
Create excel charts/spreadsheets
Technology savvy in using various internal electronic systems and applications
Demonstrated experience in handling multiple priorities and high degree of timely delivery of work
Ability to be resourceful and problem solving
Exceptional professional demeanor and etiquette
Meticulous attention to detail organization and follow-up
Demonstrated team player with a flexible personality and positive attitude
Must be able to work flexible hours if necessary
Benefits:
Medical Dental & Vision with a flex spending card
401k
PTO
PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member
Compensation: $45000 - $55000 based on experience
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Employment Type
Full Time
