Executive Assistant
Executive Assistant
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Job Description
We currently have a great opportunity for an experienced Executive Assistant to join our team supporting two executives on a permanent full time basis. Your scope of duties will include;
- Diary Management - creating and scheduling events coordinating with stakeholders and proactively managing any changes and updates.
- Planning and coordinating meetings including room bookings catering and logistics
- Supporting the executives with doctor engagement administration - scheduling meetings actioning requests liaising with PA support and general administrative support
- Provide high-level personal support handling confidential matters with discretion supporting with ad hoc tasks and administration support as required.
- Booking domestic and international travel including flights accommodation and itinerary preparation including external meetings.
- Relationship Management: Building and maintaining positive relationships with key stakeholders both internally and externally.
- Supporting with special projects and ad hoc task
Qualifications :
This role is perfect for an experienced Executive or Personal Assistant who has previously worked providing support at an executive level. Diary management coordination and scheduling will be a strength you will be someone who is proactive in resolving issues meticulous with detail and good at thinking one step ahead around what the Execs may need next.
You will see from this scope of duties that this role is varied including broader team support and facilities coordination. The successful candidate will see this as an opportunity to expand on your experience work flexibly and gain broader exposure across the organisation with a high level of autonomy.
This is primarily an office based role (working with a great team in the heart of the CBD) so this must be something you can manage and enjoy. We offer a flexible workplace in regards to hours and some opportunity for hybrid - however this role really needs a strong presence in the office where all the action is.
Additional Information :
Our staff tell us it is the people they work with that makes them stay the Genea team. That and our exceptional success rates and providing first class patient care. It is pretty special working for one of Australias leading Fertility providers.
And whats in it for you
We know its important to look after our staff so Genea offers a number of perks including;
- Glow - Our online recognition and rewards portal. Access discounts at over 350 retailers as well as accessing recipes fitness classes and mindfulness sessions
- Learning and development Ongoing opportunities for continuous education through Education Days internal development conference opportunities and companywide initiatives
- Certified Family Friendly workplace 2024/25
Genea is committed to providing a workplace that is diverse equitable and inclusive. It is important to us that our hiring process is accessible and open to all we welcome applications from Indigenous Australians people with disability people from diverse cultural and linguistic backgrounds mature age workers and LGBTIQA people.
Please contact our recruitment team () if we can help with any reasonable adjustments to enable you to participate in the job application process.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
