Office Management Coordinator
Office Management Coordinator
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Job Description
We are seeking a highly organized and efficient Office Manager to join our team in Tirana Albania. As the backbone of our office operations you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks.
- Serve as the first point of contact for visitors and team members providing a welcoming and professional atmosphere
- Manage office supplies equipment and vendor relationships to maintain a well-stocked and functional workspace
- Coordinate travel arrangements for staff ensuring all logistics are handled efficiently
- Oversee incoming and outgoing mail managing correspondence and document filing systems
- Collaborate with various departments to organize meetings events and team-building activities
- Maintain office calendars and schedules coordinating appointments and room bookings
- Assist with basic accounting tasks including processing invoices and managing petty cash
- Implement and maintain office policies and procedures to enhance productivity and organization
- Coordinate with external service providers such as cleaning and maintenance crews
- Support HR functions by assisting with onboarding processes and maintaining employee records
- Proactively identify areas for improvement in office operations and suggest innovative solutions
Qualifications :
- Proven experience in office management reception or administrative roles
- Excellent organizational skills with the ability to multitask and prioritize effectively
- Strong communication skills in English and Albanian both written and verbal
- Proficiency in Microsoft Office suite and Google Workspace
- Detail-oriented with a keen eye for accuracy and efficiency
- Exceptional interpersonal skills with a customer-focused mindset
- Ability to work collaboratively in a team environment while also taking initiative independently
- Flexible and adaptable approach to work with the ability to thrive in a dynamic environment
- Problem-solving skills and the ability to remain calm under pressure
- Basic knowledge of accounting principles and budgeting
- Experience in managing office supplies and vendor relationships
- Familiarity with organizing events and coordinating travel arrangements
- Valid drivers license (preferred)
- Bachelors degree in Business Administration or related field (preferred)
We offer:
Direct employment with Albanian contract;
Competitive Salary;
The chance to become a part of the digital revolution in the automotive sector;
Concrete opportunities for professional growth in a highly merit-based context;
Additional Information :
Additional information
The place of work will be at the headquarters of AUTO1 Albania Tirana and the shifts provide a total of 40 hours per week from Monday to Friday.
If you think you are the right candidate please apply by uploading your CV.
Contact
Auto 1 informon kandidatet se t dhnat personale t mbledhura prmes portalit per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV do t trajtohen n prputhje me Ligjin 9887 dat 10.03.2008 Pr Mbrojtjen e t Dhnave Personale i ndryshuar; Auto 1 do t ruaj n mnyr konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonj pale e tret ose t prdor pr ndonj qllim tjetr prve atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
