Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves:

Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Business Administrator to the Head of Sales & Geo Lead of Consulting youll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful proactive and thrives in an innovative environment. Youll manage executive schedules coordinate high-level meetings and support strategic initiatives all while championing inclusivity and promoting well-being. If youre looking for an opportunity to strengthen and advance your career in a globally connected team we invite you to join us on this inspiring journey toward mutual success.

What your day-to-day will look like:

• Provide high-level executive support to the Head of Sales & Geo Lead of Consulting ensuring seamless daily operations.
• Coordinate complex calendar management including scheduling meetings appointments and travel arrangements.
• Prepare edit and manage communication materials reports and presentations with utmost confidentiality and professionalism.
• Facilitate effective communication and collaboration across teams embodying our commitment to a culture of inclusivity and belonging.
• Assist in special projects and initiatives identifying opportunities to enhance processes and drive efficiency.
• Support event planning and execution ensuring all logistics meet high standards of excellence.
• Act as a liaison between the executive team and internal/external stakeholders upholding the JLL brand and values.

Required Qualifications:

• Proven experience as an Executive Assistant or similar role in a fast-paced complex environment.
• Strong organizational and multitasking skills with an acute attention to detail.
• Excellent written and verbal communication skills maintaining professionalism in all interactions.
• Proficiency in Microsoft Office Suite and other relevant technology tools.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to anticipate needs in a proactive manner.
• A collaborative mindset eager to contribute to our culture of empowerment and thriving.

Preferred Qualifications:

• Bachelors degree in Business Administration Management or a related field.
• Experience in the real estate sales or consulting industries.
• Previous exposure to working in a global or matrixed organization.
• Familiarity with project management tools and techniques.
• Ability to thrive in an environment that embraces change and innovation.
• A positive optimistic approach toward challenges and a keen sense of initiative.
• Commitment to professional development and growth within JLLs expanding landscape.

Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together lets choose the more inspiring path toward successfor our clients our colleagues and for you.

Heres a comprehensive list of competencies and skills required for an Executive Assistant to Head of Sales & Geo Lead of Consulting at JLL along with a structured interview guide:

Competencies and Skills:

Advanced Administrative Skills

• Calendar management and scheduling
• Travel arrangements and logistics
• Document preparation and management
• Meeting coordination and minute-taking

Communication Excellence

• Verbal and written communication
• Interpersonal skills
• Cross-cultural communication
• Presentation skills

Technical Proficiency

• Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Customer Relationship Management (CRM) software
• Video conferencing platforms (e.g. Zoom Microsoft Teams)
• Data analysis and reporting tools

Organizational and Time Management

• Multitasking and prioritization
• Deadline management
• Project coordination
• Attention to detail

Problem-Solving and Decision-Making

• Critical thinking
• Analytical skills
• Initiative and proactivity
• Adaptability and flexibility

Industry Knowledge

• Understanding of real estate and consulting industries
• Familiarity with JLLs services and structure
• Awareness of market trends and competitors

Confidentiality and Discretion

• Handling sensitive information
• Maintaining professional boundaries
• Ethical behavior

Client Service Orientation

• Internal and external stakeholder management
• Anticipating needs
• Responsive and reliable support

Leadership Support

• Understanding executive priorities
• Representing the executive in their absence
• Facilitating decision-making processes

Emotional Intelligence

• Self-awareness
• Empathy
• Stress management
• Relationship building

Location:

Scheduled Weekly Hours:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.