Preschool Secretarial Program Specialist - Long Term Sub SY 25-26 (Anticipated Dates 8/20/25-1/15/26)
Preschool Secretarial Program Specialist - Long Term Sub SY 25-26 (Anticipated Dates 8/20/25-1/15/26)
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1 Vacancy
Job Description
The Needham Public Schools seeks outstanding applicants for the position of Secretarial Program Specialist at the Needham Public Schools Preschool. Under the direction of the Preschool Director the Secretarial Program Specialist will perform administrative/secretarial support tasks related to efficient operations of the special education and general education preschool programs. Please note that the position is 8:00 AM - 3:30 PM.
Essential Functions and Duties of the Position:
- The essential functions and duties listed below are intended as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar related or a logical assignment to the position. Regularly engage with and support the needs of staff parents and visitors in a professional and personable manner
- Process Individual Educational Plans (IEP)
- Maintain electronic special education records in the student information management system and the special education IEP system
- Create and maintain department filing system
- Keep records confidential and up-to-date
- Maintain student files
- Process testing consent forms
- Coordinate processes and paperwork with special education staff and professional service providers
- Assist director to organize plan and communicate special education program services including scheduling meetings and Extended Year Programming
- Maintain files for Medicaid eligible students
- Collect and disseminate student information and parental authorization to Medicaid claims processors
- Communicate with parents
- Process forms in a timely manner
- Provide general clerical and secretarial support such as answering office phone relay messages and important information to staff greet guests that enter office check in visitors to school and ensure they have signed in at the office copying filing responding to inquiries by phone and email data entry and mail outs
Education and Experience:
The candidate should have a High School Diploma or GED and one year of administrative/secretarial experience. Experience working special education department preferred. The candidate should possess the following skills abilities and knowledge:
- Strong interpersonal skills and the ability to calmly interact with staff parents visitors and students in a professional and personable manner
- Excellent attention to detail
- Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
- Experience and knowledge in a customer service environment
- Knowledge of school office environments
- Knowledge and experience with school office technology and equipment
- Skill in written and oral communications
- Ability to manage tasks in a dynamic office environment
- Ability to organize prioritize work responsibilities and use time efficiently
- Knowledge of special education program area
- Skill in coordinating meetings
- Ability to process completed forms in a timely manner
Physical Requirements:
The candidate must be physically able to operate a variety of automated office machines and equipment including a computer basic office equipment adding machine telephone etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Must be able to lift/carry weights of five to ten pounds.
Compensation and Benefits:
Please review Unit Contract Dand this page to learn more about employee compensation and benefits.
Selection Procedure:
All resumes will be screened and selected candidates will participate in a thorough interview process.
Applications will be considered only when a cover letter resume and three letters of recommendations have been attached to your online application.
The Needham Public Schools does not discriminate on the basis of race color sex sexual orientation gender identity religion disability age active military/veteran status ancestry genetic information or national or ethnic origin in the administration of its educational policies employment policies and other administered programs and activities. In addition students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.
Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
