Office Coordinator
Office Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reports To: HR Manager
FLSA Classification: Hourly Non-Exempt
FT
Direct Reports: No
Job Summary: The Office Coordinator role will be a proactive position to serve as the first point of contact for our office. This individual will manage front desk responsibilities support general office operations and assist with internal communication and facilities coordination. The ideal candidate is friendly detail-oriented and thrives in a dynamic environment. This will preferably grow into a more communications based role.
Key Responsibilities:
Reception & Visitor Management
- Greet and welcome visitors in a professional and courteous manner.
- Monitor and respond to the front door security system for authorized entry.
- Answer and direct incoming calls on the main phone line.
- Ensure common areas especially break rooms are clean well-stocked and organized.
- Coordinate with vendors or internal teams as needed for restocking supplies.
- Support internal communication efforts including researching and drafting content for emails presentations reports PowerPoint creation digital signage etc.
- Maintain and update company documents and files for consistent branding
- Assist and coordinate event planning for company hosted events and meetings
- Collaborate with internal departments to gather information for communication materials (Sales HR Production etc.)
- Create engaging contact for company blog website digital signage and social media
- Corporate website management including proposing and updating content maintaining brand consistency and SEO optimization
- Coordinate with external design team to produce brand appropriate materials ads or other related design work
- Assist with the setup and maintenance of conference rooms new office spaces and seating charts.
- Support facilities and operations team with business needs related to office layout and readiness.
- Provide general administrative support including data entry document preparation and supply ordering.
- Assist with scheduling coordinating meetings and other clerical tasks as needed.
Qualifications:
- Bachelors degree in Communications English or related field
- Strong written and verbal communication skills
- Excellent organization and time-management skills
- Proficient in Microsoft Office Suite (Word Excel PowerPoint); WordPress Sanity or other web design platforms; and social media platforms like LinkedIn
Job Setting / Environment:
- This position is performed in an environmentally controlled building. Prolonged periods sitting at a desk and computer usage.
- Location: On-site
- Travel Required: 0%
This is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other legally protected characteristics.
Disclaimer:
This job description is not intended to be an exhaustive list of all duties responsibilities or qualifications associated with the role. Duties and responsibilities may change at any time with or without notice based on business needs.
Required Experience:
Junior IC
Employment Type
Full-Time
