Public Relations Department Secretary
Public Relations Department Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position:Department Secretary
Campus: Education Support Center/Public Relations Department/Education Foundation
Wage/Hour Status:Non-Exempt
Immediate Supervisor:Executive Director of Public Relationsand Director of Education Foundation
Pay Grade:Per Compensation Manual
Days Employed:Per Compensation Manual
POSITION SUMMARY:
- Provide essential administrative support for the Public Relations and Community Engagement team while also assisting the Dickinson ISD Education Foundation
- Ensure the smooth operation of both departments by managing scheduling budgeting logistics and technical support while contributing to district communication and fundraising initiatives
QUALIFICATIONS:
Education/Certification:
- High School Diploma or GED
Special Knowledge/Skills:
- Administrative Skills
- Communication Skills
- Office 365 Software Proficiency
- Time and Resource Management
- Customer Service Support
- Attention to Detail
- Knowledge of Educational Policies and Procedures
- Multitasking
- Professionalism and Discretion
- Teamwork and Collaboration
MAJOR RESPONSIBILITIES:
Administrative Support & Scheduling:
- Manage the department budget and ordering for both the Communications Department and the Education Foundation
- Assist with managing the calendars of the Director of Public Relations and the Education Foundation Director including scheduling meetings and coordinating event logistics
- Support both departments with data entry financial records and donor management
- Assist with paperwork for scholarships and follow-up with universities to ensure timely communication and processing
- Manage travel arrangements and expenses for the Public Relations and Community Engagement Department
Website & Technical Assistance:
- Serve as the first point of contact for website troubleshooting and user management inquiries including password resets page updates and basic technical support
- Assist with maintaining web content and donor recognition updates for the Education Foundation
Event & Communication Support:
- Assist with planning and logistics for district and foundation events including set-up vendor coordination and guest management
- Support social media and graphic content creation for the districts lobby displays marquee website and foundation campaigns
- Assist in organizing back-to-school events the Blue and White employee recognition event Money for Meals and foundation-sponsored events
Collaboration & Departmental Support:
- Provide support for both the Communications Department and the Education Foundation ensuring collaboration between public relations efforts and donor relations
- Assist the Coordinator of Community Engagement with community partnership tasks and donor recognition
- Collaborate closely with both directors to ensure efficient communication and outreach strategies for the district and foundation
Mental Demands/Physical Demands/Environmental Factors:
- Tools/Equipment Used:Personal computer and peripherals; standard instructional equipment
- Posture:Prolonged standing; frequent kneeling/squatting bending/stooping pushing/pulling and twisting
- Motion:Frequent walking
- Lifting:Regular light lifting and carrying (less than 15 pounds); may lift and move items up to 45 lbs
- Environment:Work inside may work outside; regular exposure to noise
- Mental Demands:Maintain emotional control under stress; work prolonged or irregular hours
Employment Type
Full-Time
