drjobs District Attorney Secretary - Division of Victim Services

District Attorney Secretary - Division of Victim Services

Employer Active

1 Vacancy
drjobs

Job Alert

You will be updated with latest job alerts via email
Valid email field required
Send jobs
Send me jobs like this
drjobs

Job Alert

You will be updated with latest job alerts via email

Valid email field required
Send jobs
Job Location drjobs

Riverside - USA

Yearly Salary drjobs

$ 59538 - 84848

Vacancy

1 Vacancy

Job Description

ABOUT THE POSITION


The Riverside County District Attorneys Office - Division of Victim Services seeks to fill a District Attorney Secretary vacancy in Riverside. The incumbent will be the assigned secretary to the Assistant Director and Regional Managers and will perform secretarial andcomplex clerical tasks of an administrative/legal nature. This position will interface with executive management executive assistants from the Board of Supervisorsvendors andstakeholdersandwill be expected to foster and maintain professional relationships in addition toexercising a high degree of confidentiality initiative and resourcefulness.

The incumbent will be responsible for preparing memorandums; taking meeting minutes; coordinating meetings and travel arrangements; providing administrative support for grants processing; project management for special projects/programs; prioritizing a workload;onboarding new hires and offboarding exiting employees; high-level task management; basic accounting tasks;creating outreach materials PowerPoint presentations flyers and graphic documents; and perform other duties as required.

The department seeks a District Attorney Secretary with experience in direct support to executive-level staff strong communication and organizational skills and the ability to manage multiple tasks simultaneously.Candidates with knowledge of criminal justice organizations in addition to proficiency in Microsoft 365 (including Word Excel PowerPoint Outlook and Microsoft Forms)and Canva are highly desired.

About the Division of Victim Services:

The Division of Victim Services (DVS) is a division within the Riverside County District Attorneys Office. DVS serves as a Victim/Witness Assistance Center pursuant to California Penal Code 13835 and is recognized by the Riverside County Board of Supervisors as the countys primary provider of comprehensive services to victims and witnesses of crime. DVS is dedicated to empowering victims to ensuring victims rights are respected and to assisting them in navigating the complexities of the criminal justice system with compassion and support. DVS operates a number of programs that provide ongoing support to victims of crime: California Victim Compensation Board Claims Unit K9 Facility Dog program Mass Casualty Crisis Response Team (CRT) Crime Prevention Unit services dedicated to reducing youth engagement in criminal activity and the community engagement program S.T.O.R.I.E.S.

Meet the Team!

The
District Attorney of Riverside County as the public prosecutor acting on behalf of the People vigorously enforces the law pursues the truth protects those victimized by crime exonerates the innocent and safeguards the rights of all to ensure that justice is done on behalf of our community. The offices staff of over 700 is comprised of prosecuting attorneys sworn investigators victim-witness advocates paralegals investigative technicians forensic analysts and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are and we seek to maintain a diverse workforce to match a diverse county.

EXAMPLES OF ESSENTIAL DUTIES

Types correspondence reports memoranda legal case records and documents orders statistical data (e.g. charts tables graphs) from rough drafts marginal notes or general instructions.

Schedules appointments and relieves supervisor of administrative detail such as checking time and attendance reports; takes and types minutes of meetings;assists in carrying out administrative policies and procedures.

Coordinates time place and participant arrangements for meetings utilizing Outlook.

Creates and processes purchase orders; processes purchase requisitions and training and travel requests; tracks reconciliations for expenses vouchers and purchase cards.

Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation spelling and grammar; sets up and maintains office files records and indexes.

Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

Sorts screens prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.

Assists with event planning; designs flyers assist with newsletters utilizing Canva and PowerPoint.

Assists with the onboarding process of new employees including scheduling interviews and assembling panel binders; assists with the offboarding process including resetting equipment and processing exit paperwork.

Assists with updating an organizational chart on a monthly basis.

Provides vacation and temporary relief as required.

MINIMUM QUALIFICATIONS

OPTION I
One year as either a Secretary I or Legal Support Assistant II with Riverside County.

OPTION II
Three years of increasingly responsible broad and varied clerical experience one year of which must have been in a secretarial capacity performing a wide range of complex legal clerical duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences office practices business education criminal justice or a closely related field may be substituted for one year of the non-specialized clerical experience).

OPTION III
Four years of increasingly responsible broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences office practices business education criminal justice or a closely related field may be substituted for one year of the non-specialized clerical experience).

ALL OPTIONS

License: Possession of a valid California Drivers License is required.


Typing Skill:Sufficient skill in typing to enable the applicant to complete 50 net words per minute is strongly desired. The most qualified candidates may need to complete an online typing test.


Knowledge of:Typing layouts and formats; the operation and uses of common and automated office equipment including a computer and copier; filing systems (chronologic numeric alphabetic subject area tickler); business English including spelling punctuation grammar capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to:Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.

SUPPLEMENTAL INFORMATION

For more information regarding the position please contact the recruiter Letisia Jimenez at or via email at .

APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here:
Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at:
of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.

Employment Type

Full-Time

About Company

Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.