Lifetime Activity Program Assistant II
Lifetime Activity Program Assistant II
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Job Description
Overview
The Kinesiology and Health Science Department (KHS) at Utah State University (USU) is seeking to hire a qualified and motivated Lifetime Activity Program Assistant (Program Assistant II) to provide vital administrative support for the Lifetime Activity Program (LAP) and assist with broader departmental operations. This role requires strong organizational skills attention to detail and the ability to manage multiple administrative tasks in a dynamic student-centered environment.
The LAP is a well-established program offering over 68 different one-credit physical activity courses each semester to promote lifelong wellness and physical fitness among students. Serving up to 5000 USU students per semester the program supports the development of physical social and emotional well-being and is a foundational part of the departments mission to enhance student health and wellness through active living.
Under the direction of the LAP Director this position will assist with instructor coordination student communication program logistics enrollment tracking and recruitment and marketing efforts specific to the LAP. The assistant will also support department-wide operations by coordinating academic course scheduling managing course evaluations and serving as the front desk contact for students faculty and visitors under the guidance of a senior staff member in the department.
This is a part-time (30 hours/week) non-exempt benefits-eligible position that is fully in-person; remote or hybrid work arrangements are not available for this role.
Responsibilities
- Act as an assistant to the LAP Director.
- Serve as the primary administrative support for LAP.
- Coordinate and organize training and onboarding for LAP instructors in coordination with the LAP Director.
- Maintain up-to-date contact information and CVs/resumes for LAP instructors.
- Process student waiver forms into Canvas for LAP activity courses.
- Support LAP program recruitment and marketing by coordinating materials providing website updates and collaborating with the LAP Director to develop a marketing plan.
- Monitor enrollment data and analytics preparing basic reports as needed.
- Coordinate and schedule LAP-related meetings and communications.
- Assist with ordering distributing and maintaining equipment supplies and inventory for LAP.
- Oversee submission of LAP activity course updates to the USU Catalog via Curriculog or CourseDog as directed by the LAP Director.
- Ensure program compliance with department and university policies in collaboration with the LAP Director.
- Coordinate scheduling of all department academic courses.
- Coordinate with program Directors faculty and instructors to review and submit the academic course schedule each semester ensuring all departmental courses are accurately built and submitted by the deadline.
- Collect course syllabi from instructors and save them within department files.
- Ensure course evaluations are properly set up within USUs IDEA system for timely and accurate distribution to students.
- Serve as a liaison between the bookstore and the department.
- Provide department support and assistance.
- Serve as the primary front desk contact for the department providing in-person phone and email support to students instructors and visitors. Responsibilities include answering and directing calls data entry and other administrative tasks as assigned.
- Maintain and regularly update email lists for department instructor listservs.
- Other duties as assigned
Qualifications
Minimum Qualifications:
- Two years of comparable experience or an associates degree.
Preferred Qualifications:
- Proficient in Microsoft Office applications including Excel Word PowerPoint and Outlook.
- Familiar with standard office equipment including printers scanners and copiers.
- Working knowledge of student information systems such as Banner Argos or Access.
- Experience providing customer service or student support within a higher education setting.
- General knowledge of or experience with digital media tools such as Adobe Creative Suite or equivalent.
Knowledge Skills and Abilities:
- Ability to make routine decisions.
- Skilled in creative problem solving.
- Skilled with basic office equipment including printers copiers and telephone systems.
- Ability to coordinate and organize meetings and/or special events.
- Records maintenance skills.
- Knowledge of supplies equipment and/or services ordering and inventory control.
- Database management skills.
- Basic computer skills.
- Ability to create compose and edit written materials.
- Knowledge of communication principles media and marketing techniques.
- Ability to handle sensitive and confidential business data and personal information.
- Knowledge of University policies and procedures.
- Ability to take initiative and work without close supervision.
Required Documents
Along with the online application please attach:
- Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
- Cover Letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
ADA
Employees typically work in an office environment and are protected from weather conditions or contaminants but not necessarily occasional temperature changes. However in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals. Employees nearly continuously sit and often use repetitive hand motion (such as typing). Bending and stooping is occasionally required. Employees nearly continuously listen hear and talk.
College/Department Highlights
University Highlights
Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.
USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.
Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.
The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.
*updated 02/2025
Notice of Non-discrimination
In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of EquityMatthew PinnerDistance Education Rm. 401
Title IX CoordinatorCody Carmichael Distance Education Rm. 404
Mailing address: 5100 Old Main Hill Logan UT 84322
For further information regarding non-discrimination please visit or contact:
U.S. Department of EducationOffice of Assistant Secretary for Civil Rights
*updated 09/2023
Employment Type
Part-Time
