Director of Sponsored Programs

FORT VALLEY STATE UNIVERSITY (FVSU) a state and land-grant institution of the University System of Georgia invites applications for the position of the Director of Sponsored Programs.

Fort Valley State University the only 1890 land-grant university in Georgia is a comprehensive institution that provides an education to over 2800 students including graduate students. The university is located in the town of Fort Valley in Peach County the original site of the states peach industry. Its 1365-acre (5.52 km2) campus is Georgias second-largest public university in area.

Fort Valley State University is an affirmative action equal opportunity institution and does not discriminate against applicants students or employees on the basis of race gender ethnicity national origin sexual orientation religion age disability or marital or veteran status.

JOB SUMMARY

This incumbent is responsible for all facets of the preparation production and management of grant proposals and directing the universitys compliance related to federal and non-federal grants cooperative agreements and contracts. The Director is responsible for increasing grants and contracts activity by providing exceptional assistance and guidance to faculty and staff regarding sponsored research activities. The Director assists faculty and deans with program needs and in the identification of potential funding sources coordination of the preparation submission and review of selected grant proposals and providing internal communication to the academic community regarding grant opportunities. The Director is also responsible for working with accounting staff departments granting and government agencies and others to assure compliance with all required guidelines.

MAJOR DUTIES

• Provides administrators with interpretations of federal and non-federal grant-related laws regulations policies and procedures to ensure compliance reduce fraud and mitigate risk.
• Develops and implements policies and procedures to provide internal controls over award activities and expenditures; monitors and guides researcher activities and expenditures to ensure compliance.
• Supervises ORSSP staff; develops internal controls for active awards proposals and researchers; manages ORSSP budget; analyzes research impact data and writes reports.
• Leads ORSSP in providing superior customer service to internal and external stakeholders; understands and mentors the staff in effectively meeting both compliance and customer service requirements of ORSSP.
• Serves as liaison for all external grant fund and financial audits; works with other business units and external auditors; writes responses to findings and corrective action plans.
• Develops the strategic research fundraising plan; ensures the effective use of information management software.
• Sets Office of Sponsored Programs priorities and protocols as approved by the VP for Economic Development and Land-Grant Affairs.
• Trains assigns directs supervises evaluates and disciplines staff.
• Develops and submits unit assessments.
• Develops and implements strategic plans to increase unit efficiency and effectiveness.
• Coordinates the work of conflict resolution committee; consults with researchers to correct activities deemed noncompliant; provides auditors with proof of corrective actions.
• Directs the production of the ORSSP newsletter and the Standard Operating Procedures Manual.
• Supervises the delivery of specialized technical assistance workshops to faculty and staff.
• Leads contract development and negotiation for proposed grants and contract partnerships.
• Researches and identifies technology transfer research commercialization and new revenue opportunities.
• Ensures on-time submission completeness competitiveness and compliance of grant applications.
• Diversifies the research-funding portfolio; matches funding opportunities with faculty research programs.
• Facilitates the development of the universitys out-of-state funding economic impact; advises on ways to develop the research enterprise; develops and reports research revenue and expenditure statistics.
• Assists in the negotiation of the indirect cost rate with federal agencies.
• Monitors research and programs requiring review by the Institutional Review Board Human Subjects and the Institutional Animal Care and Use Committee.
• Performs other related duties as assigned by the supervisor.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of student record-keeping policies and procedures.
• Knowledge of local federal and state reporting requirements.
• Knowledge and experience in FERPA in higher education.
• Knowledge of Acadeum Course Share.
• Knowledge of My DegreeWorks
• Extensive knowledge and experience of student information systems preferably Ellucian BANNER.
• Skill in oral and written communication.
• Skill in organization and attention to detail.
• Understanding and management of the allocated budget.
• NCAA athlete certification processes.
• Verification of veteran benefits for all qualified veterans and dependents

SUPERVISORY CONTROLS

The Provost & Vice President for Academic Affairs assigns work regarding department goals and objectives. The work is reviewed through conferences reports and observation of department activities. The Registrar oversees staff who serve as liaison(s) to colleges/schools and departments on applicable Office of the Registrars functions policies procedures and responsibilities.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied duties in directing the universitys registrar functions. The necessity of responding to the day-to-day or immediate needs of students contributes to the complexity of the position.
• Success in this position contributes to the efficiency and effectiveness of department operations.

CONTACTS

• Contacts are typically with co-workers faculty staff students parents/guardians other University System staff peers at other institutions and members of the general public.
• Contacts are typically to provide information concerning student rec ords and data; to resolve problems; to provide services; to motivate or influence persons; and to justify negotiate or settle matters.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Assistants (3) and VA Certifying Official (1).

MINIMUM QUALIFICATIONS

• Masters degree in any field required with a degree in higher education or a related field preferred
• At least five years of relevant management experience in a registrars office or similar role in a regionally accredited University environment
• In-depth knowledge of academic policies procedures and regulations in a university
• Demonstrated extensive experience with applying technology to existing and emerging applications and innovative approaches to student information systems(SIS) registration processes customer relation management (CRM) systems and other related functions
• Comprehensive data reporting and analysis skills
• Excellent written and verbal communication skills
• Strong analytical and problem-solving skills with attention to detail

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity Excellence Accountability and Respect. These values serve as the foundation for all that we do as an organization and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at