Human Resources Assistant
Human Resources Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
HR Assistant (Remote)
Support our HR Manager in payroll HR systems communications and reporting
About the Role
We are seeking a proactive detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations including payroll administration HR systems management internal communications and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data timecard issues and compliance reports.
You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable helping keep the HR team organized responsive and efficient.
What Were Looking For
- Strong working knowledge of Paylocity and online timekeeping platforms
- Excellent attention to detail and ability to follow through on tasks
- Friendly resourceful communicator who knows when to escalate issues
- Comfortable handling repetitive tasks shifting priorities and managing a to-do list style workflow
- Able to work independently during off-hours or with minimal supervision
- Bonus: Experience supporting in-person leadership events or insurance-related HR administration
Key Responsibilities
HR Operations & Administration
- Enter and verify timekeeping data from Square into Paylocity
- Support weekly and monthly payroll processing
- Troubleshoot employee timecard issues and reset Paylocity login credentials
- Generate reports and maintain historical data for HR and compliance audits
- Organize and maintain HR documents in Google Drive
Employee Support
- Monitor Slack and email for HR inquiries and triage or escalate as appropriate
- Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
- Escalate complex employee relations issues to the HR Manager
Communications & Job Postings
- Draft and build job descriptions
- Post job openings on Indeed and other recruitment platforms
- Monitor and update job listings regularly
- Coordinate candidate phone screen scheduling with Susanne based on screener responses
- Publish internal HR newsletters and communications
Performance & Planning Support
- Track employee performance management timelines
- Assist with logistics for senior leadership events and HR initiatives
- Support upcoming strategic planning cycles
Tools & Software Familiarity
- Paylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be tested
- Square (time tracking)
- Slack (internal communication)
- Google Drive (document management)
- Indeed (job postings and applicant tracking)
Work Schedule
- Full-time 40 hours/week
- Tuesday & Wednesday: No work
- Monday & Thursday: 6 hours each 1:00 PM 7:00 PM PST (some flexibility)
- Friday: 8 hours 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
- Saturday & Sunday: 4 hours each 9:00 AM 1:00 PM PST (some flexibility)
Employment Type
Full Time
