Administrative Assistant II

Thompson Engineering is seeking a detail-oriented and proactive Administrative Assistant in our Mobile AL office to support our Construction Engineering & Inspection (CE&I) Team. This role plays a key part in ensuring the efficient day-to-day operations of the office by performing a variety of administrative clerical and project coordination tasks. The ideal candidate is organized adaptable and capable of handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the CE&I Team.
• Manage and coordinate staff schedules and appointments.
• Prepare correspondence reports meeting agendas and other client-related
  documents.
• Set up and maintain project and activity files.
• Compile and submit project set-up information and billing profiles.
• Maintain accurate records of staff licensure certifications and training.
• Prepare meeting notes from internal and pre-construction meetings.
• Assist in tracking and maintaining project expenditures labor hours and labor-related
  expenses.
• Maintain electronic field books and contractor certified payrolls.
• Complete timesheets and expense reports for CE&I staff.

Additional Responsibilities

• Conduct all work in compliance with Thompson Engineerings Health Safety &
  Environmental Management System and safety protocols.
• Actively participate in safety meetings toolbox talks and safety initiatives.

Minimum Requirements

• High School diploma or equivalent.
• Minimum of one (1) year of experience in a professional office setting.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently and collaboratively.
• Proficient in Microsoft Word Excel and Outlook.
• Valid drivers license.
• Flexible availability including willingness to work overtime based on department
  needs.

Physical Requirements

• Ability to sit for extended periods and operate office equipment.
• Ability to stoop bend and lift files or office materials.
• Must be able to safely drive a company or personal vehicle.
• Ability to lift and carry up to 25 lbs.

About Us:

Thompson Engineering was formed in 1953 to provide quality assurance for construction projects related to industrial infrastructure and community development. As a drilling materials testing and construction inspection and chemistry laboratory firm we supported the engineering and construction industry. Our early years were building blocks that allowed us to get our feet wet literally performing services along the Gulf Coasts rivers bayous and streams.

Today Thompson Engineering is known for leadership on projects defining skylines coastlines and transportation lines. We support clients in the industrial commercial transportation federal and municipal markets. We are often the first company on project sites conducting environmental assessments land surveys and geotechnical studies. And our project management and construction management services often mean we are the last ones to leave. We are a proven leader in the planning design and construction of major transportation economic development and waterfront projects across the Southeast.

Thompson Engineering and Watermark Design Group are equal opportunity employers. M/F/D/V. Pre-employment drug screen and motor vehicle record checks are required.