Procurement and Business Administration Specialist
Procurement and Business Administration Specialist
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$ 5928 - 8493
1 Vacancy
Job Description
Job Requisition ID:47746
Closing Date: 06/20/2025
Agency:Department of Insurance
Class Title:EXECUTIVE I - 13851
Skill Option:None
Bilingual Option:None
Salary: Anticipated starting salary (Effective 7/1/25) $5928 per month. Full range $5928-$8493.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC062
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
*Answer all application questions thoroughly. DO NOT STATE SEE RESUME.*
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Insurance is seeking to hire an Executive I to serve as Business Administration/Procurement Administrator the Procurement/Administration Section. The incumbent of this position develops implements and evaluates policies and procedures for the statewide Procurement Compliance Program; plans organizes and controls the agencys statewide Business Enterprise Program and the Small Business Set-Aside Program; processes and monitors small procurement expenditures and inventory certification; maintains examines and reconciles Department records and invoices and processes payments through Systems Applications and Products (SAP) and Supplier Relationship Management (SRM); processes all purchases for the Department through the Bidbuy system; interacts with CMS vendors and Department employees to determine needs and ensure that all purchases meet with the proper approvals; receives reviews and inputs all contracts into the Statewide Accounting Management System (SAMS); reviews and analyzes fund balances and obligated funds to determine fund availability; ensures that all actions comply with CMS and the Office of the Comptroller requirements; conducts special projects and studies; prepares various reports and provides input and technical assistance to superiors. We invite all qualified candidates to apply.
Essential Functions
- Serves as Procurement and Business Administration Specialist.
- Receives reviews and inputs all contracts into the Systems Applications and Products (SAP) and the Statewide Accounting Management System (SAMS).
- Processes all purchases for the Department through the Bidbuy system.
- Plans organizes and controls the agencys statewide Business Enterprise Program and the Small Business Set-Aside Program.
- Maintains examines and reconciles records and invoices for Department commodities information technology equipment and printing.
- Conducts special projects and studies.
- Attends and participates in various internal/external meetings with Department staff other State agencies etc. to explain and interpret programs and/or obtain information.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization or completion of an agency approved professional management training program.
Specialized Skills
- Requires one (1) year of experience with Systems Applications and Products (SAP) the Statewide Accounting Management System (SAMS) and the Bidbuy system.
Preferred Qualifications
- Prefers at least one (1) year of experience with Systems Applications and Products (SAP).
- Prefers at least one (1) year of experience with the Statewide Accounting Management System (SAMS).
- Prefers at least one (1) year of experience with the Bidbuy system (e-Procurement System) or other procurement software.
- Prefers one (1) year of experience with developing small procurements request for quotes (RFQ) and Basic Order agreements (BOA).
- Prefers one (1) year of experience with Small Business Set-Aside contractors.
- Prefers one (1) year of experience with working with the Illinois Procurement Code and State procurement rules and regulations.
- Prefers one (1) year of experience with working in the Illinois Procurement Gateway.
- Prefers one (1) year of experience working with the principles of governmental accounting program budgeting personnel statistics and procurement.
- Prefers one (1) year experience working with the functions of state government and of the character of relationships between the executive branch with the other branches and between the State and higher and lower levels of government.
- Prefers ability to develop and maintain cooperative working relationships.
Employment Conditions
- Requires the ability to pass a background check.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment the employee shall prior to accepting any such non-State employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including but not limited to licensing and educating insurance agents investigating Workers Compensation fraud and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.
State of Illinois employees enjoy a robust benefit package including:
Health Life Vision and Dental Insurance
13 Paid Holidays annually 14 on even numbered years
10-25 days of Paid Vacation time annually - (10 days in year one of employment)
12 Paid Sick Days annually (sick days carry over from year to year)
10 Weeks Paid Maternity/Paternity Leave
3 Paid Personal Days annually
Pension Plan
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Flexible work schedules may be available dependent upon position
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
Visit for more information about our benefits.
Work Hours: M-F;8:30-4:30 Requires the ability to report to the work location during work hours
Work Location: 320 W Washington St Springfield Illinois 62767
Email:
Posting Group: Leadership & Management
This position DOES contain Specialized Skills (as that term is used in CBAs).
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment the employee shall prior to accepting any such non-State employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
