Real Estate Administrator - Support a Lab & Life Science Property Management Team
Real Estate Administrator - Support a Lab & Life Science Property Management Team
Posted on :
08-06-2025
Employer Active
1 Vacancy
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Job Description
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
- Answer management phones and assist with tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages
- Receive distribute and review all purchase orders track purchase orders in Workspace alert management of any problems or unresolved purchase orders and run monthly reports
- Coordinate special events such as holiday events/parties welcome lunches book fairs blood drives food drives etc
- Maintain inventory of office supplies and property staff directory.
- Monitor outside vendors for compliance of contracts and certificates of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable accounts receivable and reporting
- Organize and code invoices
- Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
- Responsible for issuing Purchase Orders (POs) tracking and assigning the POs to invoices as they are processed for payment
- Compiling and reviewing Tenant Billings and other miscellaneous charges
- Provide management team with aged delinquency reports and send delinquency letters
- Attendance is an essential function of the job and is required in-office five (5) days per week
POSITION REQUIREMENTS
- Must have a high school diploma or GED at minimum associate or bachelors degree preferred
- Previous exposure to commercial property management preferred
- Experience with MRI and Yardi software preferred
- Previous experience in real estate accounting and familiarity with monthly accounting cycle including an understanding of A/P A/R and commercial leases
- Possess professional demeanor and excellent interpersonal and customer service skills
- Have access to reliable transportation and maintain a valid drivers license
- Computer literate and proficient in MS Word Excel PowerPoint Outlook
- Excellent communication skills both verbal and written
- Ability to work independently
- Competitive benefit package and pay rate commensurate with experience: $26.44 - $28.84/hour plus generous cash incentives
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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