Executive Assistant & Office Manager

Company Overview

Theres a better way to work in financeand more specifically a better way to unlock value potential in private equity-backed portfolio companies. Working at the intersection of sponsors and management teams across every stage of the investment lifecycle our team provides hands-on execution-oriented support to elevate the office of the CFO.

So what does it mean to work at Accordion It means joining 1400 finance & technology experts in a high-growth agile and entrepreneurial environment while changing the way portfolio companies drive value. It also means making your mark on Accordions futureby embracing a culture rooted in collaboration and a firm-wide commitment to building something great together.

Accordion is headquartered in New York City with 10 offices around the globe. Join us!

Role Overview

This dual Executive Assistant and Office Manager role will be vital in supporting various administrative functions and ensuring our London office runs smoothly as we continue to grow and scale.

The ideal candidate is a detail-oriented individual with a people-first mindset who is eager to make their mark on a fast-paced high-growth organization. This is a true strategic hire for Accordion. As such this hire must have the ability to successfully and efficiently interact with all levels of the organization across locations.

Executive assistant duties will be focused on supporting our London Office Lead as well other leaders on our global team. Office manager duties include onboarding new staff meeting and greeting clients processing supplier invoices and more.

This role will be based in our London office located in Piccadilly Circus. Ideal candidates should be local to the area and will be required to be in office 5 days a week to provide optimal executive assistant and office management support.

What Youll Do:

Executive Assistant Duties

• Manage diaries/calendars of anywhere from 5-6 senior leadership members arranging and coordinating appointments internal and external meetings and travel
• Organize all travel arrangements including international and lastminute requirements for flights trains taxis and hotel bookings preparing visa applications documentation and appointments
• Process and manage monthly expenses on behalf of senior leadership
• Assist in coordinating local events and catering including internal team activities and meetings with visiting executives or outside parties
• Support special projects and all coordination efforts for those special projects as needed
• Work globally with other executive assistants across NYC Chicago Dallas etc. to support the broader firm

Office Manager Duties

• Oversee the day-to-day operations of our growing London office especially as it relates to ordering meals snacks and drinks (lunch catered 3 times per week) as well as ordering office supplies depending on employee needs
• Welcome visitors entering the office greeting and directing to correct destination all while maintaining consistent awareness of staff movements in and out of the office
• Manage and process all office bills ensuring timely payments and accurate record-keeping
• Serve as the primary point of contact and lead liaison with vendors maintaining positive relationships and resolving any issues that may arise
• Utilize strong Excel skills to create and maintain spreadsheets for various purposes
• Troubleshoot expense reports and exhibit a proactive approach to cost savings identifying opportunities to optimize office operations and expenses

Ideally You Have:

• Minimum of 3 years of experience in an executive assistant or office manager role ideally a blend of both
• Bachelors degree highly desirable
• Passionate about creating an exceptional employee and client experience
• Extremely organized with strong attention to detail
• Experience working in a fast-paced high-growth environment with an ability to multi-task and prioritize requests in order of priority
• Discretion to handle confidential information and sensitive issues as needed
• Proficiency with collaboration tools (Microsoft Office 365 Excel PowerPoint Adobe Acrobat SharePoint Microsoft Teams and Zoom Video Conference)

Ideally You Are:

• A self-starter with a strong work ethic
• Can do attitude; commitment and willingness to take on any task that arises with the mindset that no request is too small or too big
• Able to effectively communicate complex issues and solutions and raise issues to senior team members when necessary
• Comfortable managing projects with multiple complex workstreams while also focused on your single workstream (you are managing and doing)
• Exceptional attention to detail and problem-solving abilities
• Excited to be part of a growing team with a focus on driving future growth
• Full of entrepreneurial spirit and comfortable in a fluid flat organization
• Independent and individually motivated with high integrity but can also work effectively in a team

Actual compensation packages are determined by evaluating a wide array of factors unique to each candidate including but not limited to skill set years and depth of experience education certifications cost of labor and internal equity.

Accordion is an Equal Opportunity Employer. We are committed to building a team that represents a variety of backgrounds perspectives and skills. We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.

Please note that as per Accordion policy we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our inclusive diversity values. Any employment agency person or entity that submits an unsolicited resume does so with the understanding that Accordion will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency person or entity.

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