Correction Records Sentence Computation/Release Officer BORM ()
Correction Records Sentence Computation/Release Officer BORM ()
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This posting is for BORM
Job Duties:
- Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences additional sentences earned credit jail time credit prior prison credit and parole eligibility
- Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
- Maintains correspondence with other agencies and courts for verification of documents and inquiries
- Reviews inmate records to ensure release of inmate from prison is appropriate
- Reviews records for compliance with registration laws and DNA testing requirements
- Operates Offender Watch and computer terminals to receive and transmit confidential information
- Research LEADS for pending warrants and detainers
- Coordinates pickup arrangements with detaining authorities
- Obtains reporting instructions for inmates being released under supervision
- Adjusts certified release date by earned credit to justify correct release date
- Enters TC and parole release dates as directed
- Prepares release authorization documents for supervisory approval
- Ensures release authorizations are provided to the prisons for timely release of inmates
- Enters information in the DOTS Portal and updates and corrects as needed
- Runs various reports in DOTS Portal and Microsoft software
- Maintains inmate Legal Files by updating the file with accurate information filing all incoming documents and comparing release date to ensure accuracy
- Maintains and updates inmate records by scanning information to OnBase document management system
- Enters information into DOTS Portal as needed
- Enters appropriate status and reason codes into DOTS Portal
- Maintains correspondence with other agencies and responds to kites/inmate inquiries
- Opens sorts and distributes mail
- Completes other bureau functions as assigned
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Formal education in arithmetic that includes addition subtraction multiplication division fractions decimals & percentages & in reading writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures rules & laws.
-Or 9 mos. exp. as a Correction Records Management Officer 63231.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Records Management
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Who We Are
Guided by a single mission To reduce recidivism among those we touch the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive contributing members of our communities ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency please visit our website at
Are You Ready
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt this will be the most rewarding and meaningful work youll ever find with a work family that is second to none!
Application Procedures:
In order to be considered for this position you must apply on-line through this posting website. (We no longer accept paper applications.)
- When completing your on-line Ohio Civil Service Application be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
- We cannot give you credit for your qualifications experience education and training in the job selection process if you do not provide it in your on-line application.
- You can check the status of your application by signing into your profile on this website.
- We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process please contact the Human Resources Office so proper arrangements can be made. Otherwise you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
- Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
- Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force implied threats of force or if the victim did not or was unable to consent;
- Individuals convicted of soliciting or providing support for an act of terrorism terrorism or money laundering to support terrorism;
- Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
