Administrative Assistant - Nursing & Academic

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused private nonprofit college built differently to serve the needs of students alumni associates employers and the community. Founded in 1854 Bryant & Stratton College offers real-world education leading to bachelors associates and professional certificates after completion in the fields of healthcare technology legal business graphic design and more. We offer a comprehensive benefits package that includes competitive salaries medical/dental/vision insurance generous paid time off 401(k) and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.

Position Summary: Provide a variety of advanced administrative confidential technical and administrative support to the Nursing & Academic Departments.

Under the direction of the Nursing Program Director & the Dean of Instruction this individual will have the following responsibilities:

ESSENTIAL TASKS:

• Respond to student and faculty inquiries requests for information and provide assistance
• Maintain office files student files faculty required documentation and other appropriate records
• Prepare documents as requested by the Nursing Program Director & Dean of Instruction
• Collaborate with the clinical/fieldwork coordinators and the Admissions Department to coordinate and maintain the Certified Background process; orient students to the processing as needed
• Verify all required documentation is received for potential students before enrolling such as but not limited to: Background Check High School Diploma Immunization Records Nursing Handbook sign off
• Assist Nursing Program Director with data collection and maintenance of data files on students graduates and accreditation activities
• Maintain inventory of classroom and clinical supplies. Order as needed
• Perform general clerical duties including organizing filing shredding and scanning and photocopying documents and files etc.
• Compose written correspondence and materials; create and update all departmental forms and prepare for web; prepare minutes reports statistical data and other materials pertaining to the Nursing program
• Schedule appointments meetings send out meeting notices and maintain the department calendar. Assist in coordinating accreditation activities documents travel arrangements and on site visit requirements
• Maintain a report with all faculty and their credentials
• Coordinate with PDs to keep Faculty file saved on campus drive
• Monitor the Faculty Request email for substitute incompletes and grade changes and general request for support
• Keep updated Faculty listing spreadsheet with contact emails credentials transcripts status and BSC faculty rank
• Support with adjusting schedule in Banner coordinate with DOI to complete updates as needed and assign rooms
• Send out certificates after completion of Workshops for faculty onboarding and development
• Support the planning and executing academic events such as seminars workshops and conferences graduation BOT orientation
• Send out communications to faculty.

• Assist with the pinning ceremony for graduating nursing class awards ceremonies and orientation activities for nursing program

• Assist in room scheduling and proctoring exams as needed
• Perform assigned responsibilities duties and tasks according to established practices procedures techniques and standards in a safe manner and with minimal supervision

KNOWLEDGE SKILLS and ABILITIES:

• Thorough knowledge of the principles of office management and of modern office procedures systems and equipment
• Knowledge of department and college policies procedures and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations Knowledge of business English with the ability to write in complete sentences using appropriate words correct grammar punctuation and spelling
• Ability to use independent judgment and discretion in Detail-oriented with skills in proofreading materials
• Ability to maintain confidential and sensitive information
• Ability to develop and maintain filing systems
• Ability to organize and coordinate functions and tasks with frequent interruptions
• Ability to establish and maintain effective working relationships internally and externally
• Well-organized and self-directed n Ability both to take initiative and to follow-through
• Ability to perform basic mathematic calculations

Qualifications Required:

• Associate Degree Required Bachelors degree preferred
• 2 - 5 years administrative experience
• Proficient typing skills; proficiency in Microsoft Word Excel PowerPoint Access and use of the Internet

NON-EXEMPT POSITION:

SALARY RANGE: $43000 - $45000 ($20.67 - $21.63 per hour)

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidates actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets experience and training licensure and certifications and other business and organizational needs. At Bryant & Stratton College it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to age race ethnicity national origin color religion disability marital status veteran status sex/gender (including pregnancy or pregnancy related conditions) sexual orientation gender identity (including transgender status) or any other legally protected characteristics (protected characteristics).Bryant & Stratton College is an Equal Opportunity Employer.