Administrative Assistant (24028)
Administrative Assistant (24028)
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Job Description
Priority may be given to the following designated employment equity groups: women Indigenous peoples* (First Nations Inuit and Mtis) persons with disabilities and racialized persons*.
TheEmployment Equity Act which is under review uses the terminology Aboriginal peoples and visible minorities.
Candidates are asked to self-declare when applying to this hiring process.
City:Ottawa
OrganizationalUnit:Security Branch
Classification:AD-3
Tenure:Term
Duration: 2 years
Language Requirements:BilingualImperativeBBB/BBB
Work Arrangements: Due to the nature of the work and operational requirements this position is eligible for a hybrid work arrangement (combination of working onsite and telework).Employees in this position who telework will be required to travel to the identified work site at least three times per week or a minimum of 60% of their regular work schedule at their own expense.
At NRC we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options please contact the hiring team using the contact information below.
Discover the possible
Anything is possible at the National Research Council (NRC)recently named one of Canadas 2025 Top Employers for Young People a 2025 Top Employer in the National Capital Region and Forbes Canadas Best Employers!
As Canadas leading research and technology organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.
At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.
The Role
We are looking for an Administrative Assistant to support our Security Branch. The Administrative Assistant would be someone who shares our core values of Integrity Excellence Respect and Creativity.
The Administrative Assistant provides general administrative support to the security screening team. Some of the duties of the position may include: providing guidance and support to individuals in regards to the Government of Canada Security Screening process coordinating with clients taking and submitting fingerprints to the RCMP preparing correspondence reports and presentations; establishing and maintaining filing and signing systems and responding to general enquiries. Other duties may include providing back-up to other administrative positions.
The Administrative Assistant is an integral part of the machinery that enables the NRC to do what we do!
This position will appeal to a person who is well organized and detail-oriented and who enjoys working as part of team to deliver excellent client service.
Screening Criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
Education
Successful completion of secondary school according to provincial standards.
For information oncertificates and diplomas issued abroad please see Degree equivalency
Experience
- Experience and proficiency in the use of Microsoft Office suite including Word Excel Power Point and Outlook.
- Experience managing shared calendars scheduling meetings and using email tools.
- Experience with expense tracking and reimbursement processes.
- Experience in drafting and proofreading correspondence to clients.
- Experience making travel arrangements and processing travel claims.
Condition of Employment
Secret Clearance
A thorough security clearance process will be applied.
For a Secret Clearance verification of background information over a period of 10 years is required. Individuals must have lived in Canada for a sufficient period of time to enable the security screening process.
Language Requirements
BilingualImperativeBBB/BBB
Information on language requirements and self-assessment tests
Assessment Criteria
Candidates will be assessed on the basis of the following criteria:
Technical Competencies
- Ability to be proficient in planning and prioritizing tasks effectively on a daily basis within a timely manner.
- Ability to handle confidential information with discretion.
- Ability to demonstrate accuracy and attention to detail.
- Ability to use Microsoft Office Suite (Outlook Word Excel and PowerPoint.
- Ability to complete travel claims accurately and in a timely manner.
Behavioural Competencies
- Management services - Client focus (Level 2)
- Management services - Communication (Level 1)
- Management services - Initiative (Level 1)
- Management services - Results orientation (Level 1)
- Management services - Teamwork (Level 1)
Competency Profile(s)
For this position the NRC will evaluate candidates using the following competency profile: Management Services
View all competency profiles
Compensation
From $49665to $65854 per annum.
In addition the incumbent will receive the Bilingualism Bonus of$800 per year.
NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.
Notes
- In 2025 the NRC has been chosen as one of Canadas Top Employers for Young People the National Capital Regions Top Employers and Forbes Canadas Best Employers.
- This position is being advertised internally and externally simultaneously however first consideration will be given to internal NRC applicants.
- Relocation assistance will be determined in accordance with the NRCs directives.
- A pre-qualified listmay be established for similar positions for a one year period.
- Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
- The incumbent must adhere to safe workplace practices at all times.
- We thank all those who apply however only those selected for further consideration will be contacted.
Please direct your questions with therequisition number (24028) to:
Telephone:
Closing Date: 18 June 2025 - 23:59 Eastern Time
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Employment Type
Temp
