Administrative Assistant / Receptionist (Insurance) - Part-time
Administrative Assistant / Receptionist (Insurance) - Part-time
Posted on :
07-06-2025
Employer Active
1 Vacancy
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Job Description
An excellent opportunity exists in our Calgary Commercial insurance branch for an Administrative Assistant/Receptionist. You will be the central point of contact for visitors and clients to the Calgary office creating a positive and professional first impression and responsible for day-to-day operations of the office including reception mailroom document management data entry and reporting. You will be proficient in multitasking and ensure consistent service standards that meet and/or exceed corporate and branch objectives.
What is in it for you:
Hourly salary of $25.
3-month contract.
Full-time position 22.5 hours per week (3 days per week - part-time)
In office position.
Opportunity to work in a dynamic and professional environment.
Join a passionate and inclusive team of professionals.
Responsibilities:
Receive visitors or vendors and ensure prompt contact is made with the appropriate individual
Apply strong customer service and problem-solving skills while juggling multiple demands including internal/external customer expectations.
Liaise with managers to discuss administrative functions or processes as needed and work collaboratively to ensure efficient workflows are implemented
Office Administration
Responsibility for all office functions including equipment/supplies ordering and management and site maintenance
Event or meeting planning support and procurement
Responsible for incoming/outgoing regular post registered mail courier and parcels
Primary receptionist
Management of internal office access and security protocols
Branch/department invoicing as required and management of petty cash fund
Document and records management (scanning forwarding filing saving/storing etc.
Other data entry project work or business tasks as assigned
What you will need to succeed:
Minimum 2 years experience in reception/administration function. Insurance industry experience preferred.
Excellent administration skills with strong knowledge of Microsoft applications (excel word etc)
Ability to develop strong business relationships externally with brokers and internally with various business units
Strong organizational skills showing attention to detail and the ability to meet deadlines.
Warm and engaging demeanor with the ability to comprehend and interpret instructions to ensure understanding .
Ability to assess circumstances empathize and offer help.
High level of integrity and professionalism; willingness to own actions from beginning to end; enthusiasm and flexible approach to work.
Excellent aptitude using technology/systems
Post-Secondary education or equivalent practical experience
NA
Employment Type
Full Time
Company Industry
Key Skills
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