Conference Coordinator

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998 we changed the way government revenue agencies support their business with the introduction of GenTax. We have expanded beyond Tax and now also perform implementations for Motor Vehicle Driver License Unemployment Insurance and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

As a Conference Coordinator you will be involved in every aspect of planning and executing conferences. Strong communication skills sound judgment and the ability to stay composed under pressure are essential. The ideal candidate will thrive in a challenging fast-paced environment.

Logistics Management

• Manage registered attendee logistics including registration accommodations material shipments and travel coordination.
• Coordinate venue logistics such as organizing catering equipment setup and conference materials.
• Ensure all planning elements are tracked updated and aligned with event goals.

Vendor Relations

• Build and maintain strong positive relationships with vendors responding to all vendor inquiries promptly and professionally.
• Ensure strong communication with vendors that aligns with company expectations and standards.

On-Site Conference Coordination

• Travel to conference locations to manage on-site logistics during peak conference season.
• Address any changes or improvements quickly ensuring all elements of the event run smoothly and professionally.
• Arrange decorations catering entertainment transportation invitee lists and venue selection.
• Represent the company with a positive attitude and approachable demeanor.

Collaboration & Communication

• Serve as a liaison between management stakeholders and vendors to ensure seamless collaboration and unified vision.
• Work closely with management to understand conference expectations and requirements.

Concept Development & Planning

• Generate ideas for employee conference themes swag catering etc. tailored to each events purpose and audience.
• Communicate all ideas and operational details to management for approval on an ongoing basis.

• 1-3 years of experience in event planning or conference coordination (preferred).
• Proficiency in Microsoft Office (Excel PowerPoint and Word) including complex tracking formulas and organization tools in Excel.
• Strong organizational skills with the ability to track multiple moving parts follow detailed processes and stay focused under pressure.
• Ability to manage multiple projects simultaneously with minimal oversight balancing long-term planning with real-time responsiveness.
• Excellent verbal and written communication skills. Strong ability to communicate clearly professionally and concisely.
• Ability to support team members effectively and work collaboratively with coworkers and vendors.
• Willingness to travel at minimum 2 weeks per month during the peak conference season.
• Comfortable working outside standard hours especially during conference events.

• Throughout your career you will be rewarded through our merit-based pay structure 401(k) matching program and performance based bonuses.
• Our exceptional benefits package includes coverage for FASTies and their families. Health dental and vision insurance are 100% employer-paid providing the peace of mind of top coverage without financial burden.
• Sabbatical program known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays as well as vacation and sick time.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

• #YFAST
• Our Clients
• Our Solutions

FAST is an equal opportunity employer.

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.

Salary to be determined by the education experience knowledge skills abilities and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact.