Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
About the Role:
This is a high-impact fast-paced role supporting our founder. Youll be the backbone that keeps priorities on track communication flowing and operations running smoothly. Youll not only manage the inbox and communications but also handle traditional EA responsibilities and bring order to the chaos of a dynamic startup environment.
What Youll Do:
Inbox Management: Preempt triage and draft thoughtful responses to emails ensuring that the founders inbox stays focused on the highest-leverage items.
Calendar & Scheduling: Coordinate complex meetings across multiple time zones proactively resolve conflicts and ensure the founder is prepared.
Travel Coordination: Plan and book domestic and international travel manage itineraries and handle last-minute changes with grace.
Expense Management: Track categorize and submit expense reports on time ensuring accuracy and compliance with company policies.
Meeting Preparation: Organize agendas prep materials and take notes during key meetings ensuring actionable follow-ups.
System Building: Develop and refine processes that keep the founders world running smoothlystreamlining everything from task management to document workflows.
Special Projects: Assist with research presentations and ad hoc projects across startups investing media and AI.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Qualifications :
What Youll Bring:
At least 3 years of experience as an Executive Assistant (or similar role) in a fast-paced startup environment.
Proven ability to manage complex inboxes calendars and communications independently.
Strong organizational and project management skillsyou think in systems not tasks.
Excellent written and verbal communication skills able to capture the founders voice and tone.
Experience supporting executives in startups investing media or AI is a big plus.
Comfort with technology tools (e.g. Slack Notion Google Workspace Asana etc.) and a knack for learning new ones quickly.
U.S. citizen based in the U.S.
Additional Information :
- Remote US Based Company
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
