Title IV-E Administrative Associate IV

Agency

Department

Works under general supervision and provides advanced administrative support work to the Title IV-E Program Coordinator and the Social Work program Director

This position is currently funded through Title IV-E of the Social Security Act with the existing contract set to end on June 30 2025. A renewal has been approved for the period from July 1 2025 to June 30 2026. Funding for this position is renewed annually on a non-competitive basis aligned with each fiscal year. Texas A&M University Central Texas has been receiving these funds since 2016 and plans to maintain this position until funding expires.

Applicants must be authorized to work for any US employer. The department is unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities:

• Provides advanced administrative support.

• May maintain office schedules and appointments.

• Researches and analyzes administrative requirements for specific programs or projects.

• Provides technical information regarding administrative procedures services and programs.

• Assists in the development of office procedures including complex or specialized functions.

• Explains applies interprets and communicates policies and procedures.

• May monitor compliance with policies and procedures.

• Maintains a variety of fiscal administrative and academic records.

• Verifies processes and reviews forms reports tables and other documents.

• Performs special analyses and project summaries.

• Assists in the planning of special events.

• Makes arrangements for meetings appointments conferences and travel.

• May set up meetings seminars and other special events to include facilities equipment and food.

• Coordinates the maintenance of files records office supplies or equipment.

• Maintains office reference materials including online office materials. May deliver pick up or receive cash payments documents supplies or materials.

• Assists with all aspects of conference planning and operation including providing CEU certificates to attendees.

• Assists with Departmental events.

• Print obtain signatures and scan invoices

• advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures services or programs.

• Assists in the development of office procedures including complex or specialized functions. Explains applies interprets and communicates policies and procedures. May monitor compliance with policies and procedures.

• Maintains a variety of fiscal administrative and academic records. Verifies processes and reviews forms reports tables and other documents. Performs special analyses and project summaries.

• Assists in the planning of special events. Makes arrangements for meetings appointments conferences and travel. May set up meetings seminars and other special events to include facilities equipment and food.

• Coordinates the maintenance of files records office supplies or equipment. Maintains office reference materials including online office materials. May deliver pick up or receive cash payments documents supplies or materials.

• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet and database applications.

• Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality.

Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Four years of related experience.

Wage: $16/hr

Hours: Monday - Friday; 8am to 5pm

Supervision of Others: This position does not supervise employees.

Work Location: This is not a remote position. The selected candidate will be required to work on campus.

To Apply

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter a resume and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.