Governing Bodies Support Specialist

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better production better nutrition a better environment and a better life leaving no one behind.
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

The Governing Bodies Servicing Division (CSG) provides the Secretariat of the Conference and the Council and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization and sustains liaison and communication with Members.

Candidates endorsed in the selection process for this vacancy announcement will be considered for the Governing Bodies Servicing Consultants Roster in support of the Secretariat Services branch (CSGS) for a period of 3 years. The Roster is used to fill other similar positions at the same or lower grade and in the same or another duty station.

Reporting Lines

The incumbent reports to the Chief Secretariat Services branch (CSGS) under the overall guidance of the Director CSG.

Technical Focus

Support Governing Body Secretariat functions including supporting governance matters liaison with Members and facilitating the delivery of integrated corporate services through platforms such as the Members Gateway Official Correspondence and the RBA Calendar.

Tasks and responsibilities

Support the coordination of procedures for Governing Body and Statutory Body meetings;
Act as a liaison with Members addressing inquiries providing guidance on governance procedures and ensuring clear and timely communication through channels such as the Members Gateway and Official Correspondence;
Support the implementation and delivery of integrated corporate services via the Members Gateway the website and the Rome-based Agencies (RBA) Calendar;
Assist in the collection analysis and review of governance-related documents ensuring reports proposals and policy papers for Governing Bodies are accurate well-prepared and aligned with the organizations objectives;
Assist in the preparation and dissemination of formal correspondence between the FAO and its Members;
Contribute to the development of informational and training materials and assist in the presentation of information/training sessions to management and staff;
Collect and analyze information for inclusion in reports summaries and presentations related to governance statutory meetings and other Governing Body matters;
Review and analyse reports procedures conference-related and administrative rules and policies;
Support processes for the efficient functioning of Governing Body meetings particularly the FAO Conference and Council;
Provide support to the Independent Chairperson of the Council for effective discharge of his/her duties;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

For Consultants: Advanced University degree in Social Sciences Political Sciences International Law or another field relevant to the work of the Organization. In alternative a first-level degree and two years of relevant experience may be considered.
For PSA Subscribers: Secondary School Education
At least one year of relevant experience in Social Sciences Political Sciences International Law Economics Agriculture
or in any field relevant to the Organization
Working knowledge of one FAO Language (Arabic Chinese English French Spanish or Russian) knowledge of a second FAO language is an asset.

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Selection Criteria

Work experience in more than one location or area of work particularly in field positions is desirable
Extent and relevance of experience in conference management activities in an intergovernmental environment
Demonstrated ability to draft and edit documents
Knowledge and understanding of rules regulations statutory and legal instruments of FAO in particular those pertaining to the establishment functioning and procedures of Governing Body meetings is considered an asset
Understanding of the functioning of UN agencies and the UN system is considered a strong asset

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender nationality background and culture.
• Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
• FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

HOW TO APPLY