Opportunities: Administrative Assistant (2 Opportunities) (Secretary 1) (46250)
Opportunities: Administrative Assistant (2 Opportunities) (Secretary 1) (46250)
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$ 1529 - 1684
1 Vacancy
Job Description
Competition # :46250
Department:Opportunities and Social Development
Location:NEW GLASGOW
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:17-Jun-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
Through our services we advocate and help vulnerable Nova Scotians be independent self-reliant and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.
About Our Opportunity
As a Secretary you will be at the heart of our departments administrative engine ensuring seamless operations and providing vital support to our staff.
Youll be the welcoming face at the front desk assisting visitors and stepping in as a reliable backup for your fellow clerical team members. If youre enthusiastic about maintaining efficiency and making a positive first impression we invite you to be a key part of our team.
Primary Accountabilities
This role is diverse requiring your efficiency confidentiality and adaptability in a fast-paced environment. Your contributions will be integral to meeting tight operational deadlines and ensuring the smooth flow of our operations. Key responsibilities of yours include:
- Maintaining and organizingfiles using the STAR/STOR system ensuring information retrieval is swift and accurate.
- Document management including faxing copying scanning and filing.
- Responding to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
- Processing incoming and outgoing mail efficiently.
- Responding togeneral inquiries androuting calls to the appropriate contacts.
- Ensuring discretion when typing arange of documents including confidential correspondence and reports and entering client notes into the Integrated Case Management System (ICM).
- Ensuring files and documentation are organized and up-to-date.
- Schedulingmeetings and managingcalendars to keep operations on track.
Qualifications and Experience
You will have a one (1) year business course plus a minimum of two (2) years of related experience or an equivalent combination of training and experience.
You thrive in a team-oriented environment readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word PowerPoint Outlook Excel or equivalent office software. Your ability to navigate these tools efficiently is crucial to your comfortable working autonomously in a fast-paced challenging work environment and manage tasks a high degree of tact and diplomacy is second nature to you especially when dealing with sensitive organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
While not required familiarity with the Integrated Case Management (ICM) system would be a valuable asset.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
We recognize equivalent combinations of training education and experience providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include but are not limited to:
- Three (3) years of related experience
- A related two (2) year diploma and one (1) year of experience
- A related bachelors degree
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week 7 hours/day. You may need to workflexible and adjusted work hours as required.
Additional Information
Two (2) permanent opportunities are available.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 14
Salary Range: $1529.39- $1684.00Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
