Finance - Budget Development Program Manager

The Finance Department is seeking an experienced individual versatile in their communication skills who can lead with a growth mindset for this program manager position. The Program Manager will be responsible for budget development from initiation through continuous improvement. Under administrative direction they will lead the long-range financial planning for the City while also enforcing policies procedures and standards around purchasing.

Under general direction plans directs and oversees the activities operations and projects of complex programs; serves as a technical expert and resource for assigned programs including providing extensive in-depth and specialized administrative budgetary financial and compliance research analysis and support; analyzes programmatic practices and procedures and develops and implements recommendations for operational policy and procedural improvements; oversees and conducts needs analyses feasibility studies and evaluations for assigned programs; oversees develops summarizes and maintains administrative staff technical and fiscal reports and records; fosters cooperative working relationships among District units and divisions and acts as a liaison with various community public and regulatory agencies; and performs related work as required.

The Ideal Candidate:

• Prioritizes integrity consistency transparency and curiosity
• Is detail-oriented and accurate
• Values process and product equally
• Demonstrates authentic respectful communication
• Relies on collaboration for effective results
• Has experience with complex projects involving multiple stakeholders
• Promotes personal and staff development
• Demonstrates strong critical thinking and problem-solving skills
• Has experience with budget and long-range financial planning
• Develops and reviews policies especially in the area of purchasing
• Reviews Citywide staff reports
• Prepares and presents Finance Department staff reports

• Develops and directs the implementation of goals objectives policies procedures and work standards where applicable for the assigned program; interprets and complies with all applicable federal and state regulations.
• Monitors and directs or performs day-to-day operations of the assigned program to ensure that policies and procedures are being followed that goals and objectives are met and that services and projects are being accomplished efficiently and effectively; takes corrective action as necessary and where subordinates are present may relieve them of the most difficult sensitive or controversial projects within the program.
• Develops and monitors the programs budget; oversees financial well-being of the program by analyzing cost effectiveness and exercising cost controls; prepares submits and justifies budget enhancement requests to the Division Manager or Director.
• Plans organizes administers reviews and evaluates the work of subordinate professional technical support and operational staff where present through subordinate supervisors and lead workers.
• Provides for the selection training professional development and work evaluation of subordinate staff and makes recommendations on hiring termination promotion and discipline as required.
• Monitors and stays abreast of technological legal and operational changes that affect the activities and work processes of the program; makes recommendations for and develops and carries out improvements to the program to meet changing mission parameters and requirements.
• Confers with and represents the program and the department in meetings with other City departments and divisions; serves as the City representative with a variety of public business and community groups and organizations; fosters collaborative working relationships to the benefit of the program and the department.
• Prioritizes and allocates available program resources; reviews and evaluates program and service delivery makes recommendation for and executes changes in operations to ensure maximum effective service provision; assists in developing new program function elements including researching compiling and analyzing supporting data.
• Performs complex administrative duties requiring oversight attention to detail and analysis; performs strategic planning and financial analysis including assisting in preparation of specialized program and project budgets to include staffing and operational needs.
• May provide staff support to commissions committees and task forces.
• Negotiates develops monitors and administers a variety of contracts and agreements.
• Develops systems and maintains records that provide for the proper evaluation control and documentation of assigned activities; prepares a variety of written correspondence reports procedures directives and other materials.
• May act for the Division Manager or Director as assigned.
• Performs other duties as assigned.

Knowledge of:
Principles and practices of project management and evaluation including goal setting scheduling the development of objectives work planning and organization budgeting purchasing and contractor management; principles and practices of employee supervision including work planning assignment review and evaluation and the training of staff in work procedures; theories principles and operational practices applicable to the area of assignment; applicable laws rules ordinances and regulations; applicable Federal State and local laws rules regulations ordinances and organizational policies and procedures relevant to assigned area of responsibility; modern office practices methods and computer equipment and computer applications; records management principles and practices; techniques for effectively representing the City in contacts with governmental agencies community groups and various business professional educational regulatory and legislative organizations; and techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and City staff.

Ability to:
Recommend and implement goals objectives and practices for providing effective and efficient services; plan organize assign review and evaluate the work of staff; train staff in work procedures; evaluate and develop improvements in operations procedures policies or methods; develop plan coordinate and implement a variety of recreational programs and facilities suited to the needs of the community; research analyze and evaluate new service delivery methods procedures and techniques; prepare clear and concise reports correspondence policies procedures and other written materials; analyze interpret summarize and present administrative and technical information and data in an effective manner; interpret apply explain and ensure compliance with Federal State and local policies procedures laws and regulations; conduct complex research projects evaluate alternatives make sound recommendations and prepare effective technical staff reports; effectively represent the department and the City in meetings with governmental agencies community groups and various businesses professional and regulatory organizations and in meetings with individuals; establish and maintain a variety of filing record keeping and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work set priorities and meet critical time deadlines; operate modern office equipment including computer equipment and specialized software applications programs; use English effectively to communicate in person over the telephone and in writing; use tact initiative prudence and independent judgment within general policy procedural and legal guidelines; and establish maintain and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education
Equivalent to graduation from a four-year college or university with major coursework related to the area of assignment.

AND

Experience
Three (3) years of experience within or related to the program assignment.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Licenses and Certifications

• Possession of or ability to obtain a valid California Drivers License by time of appointment. A valid California Drivers License is not a requirement for this position. However persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Drivers License; alternatively persons hired into this class could use alternative means of transportation as part of their job duties.

Resumes cannot be substituted for a completed application.

The recruitment process is as follows:
The most qualified candidates as determined by initial screening of applications will be invited to participate in an oral and/or department panel interview.
The first round of interviews is tentatively scheduled for July 23 2025.The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the Citys needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.

The City of San Ramon is an equal opportunity employer and does not discriminate against race color religion national origin age sex origin sexual orientation or disability. In accordance with the Americans with Disabilities Act should special accommodations be necessary at any stage of the selection process please contact the Human Resources Division at.

Information contained herein including the recruitment process is subject to change without notice.