Student Activities Specialist (Residential)

Student Activities Specialist (Residential)

Student Activities Program/Student Wellness

Student Affairs

Tsaile Campus

Duty Schedule:

8:00 am - 8:00 pm Monday through Sunday. Weekends and evenings are required. The Student Activity Specialists schedule will emphasize weekend and evening programming for Residential Students

Summary/Objective of Position:

The Student Activities Specialist will assist the student activities department in developing implementing and evaluating a comprehensive program that delivers quality and diverse extra-curricular activities and functions on campus. The Student Activities Specialist will enhance the growth and development of all students by providing social cultural recreational and educational opportunities for all students (with an emphasis on serving residential students) to engage with the campus and the college community. The Student Activities Specialist coordinates with external agencies entertainers performers and regularly interacts with departmental staff faculty and student leaders.

Description of Essential Functions of the Position

Disclaimer: This is not necessarily an exhaustive list of all responsibilities duties skills efforts requirements or working conditions associated with the job. While this list is intended to reflect the current job accurately management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The Student Activities Specialist contacts artists vendors performers and other agencies to obtain cost estimates and discuss event logistics.
• The Student Activities Specialist will provide weekend and evening activities for all students with an emphasis on residential students.
• Maintain a positive and professional working relationship with external agencies and within the campus community.
• Coordinates prepares and disseminates publications related to student activities and student services to students staff and the community.
• Assists in preparing and editing fliers posters literature and other materials prepared for on campus distributions.
• Implements and oversees the process for posting/distributing materials on campus as requested.
• Maintains accurate records of all Student Activities (including event proposals budgets contacts contracts media/publicity and evaluations).
• Completes financial paperwork and communicates with the Student Activities Manager to ensure all documents are submitted in a timely manner.
• Ensures event details are updated on the campus Student Activities Calendar.
• Answers phones and a variety of customer inquiries in a professional and courteous manner.
• Schedules appointments for meetings and events files sorts mail performs data entry manages event equipment inventory assists with tracking department expenses and runs errands on campus.
• Organize the booking of facilities training sessions workshops with other departments community organizations and student clubs.
• Maintains confidentiality of information exposed in the course of business regarding students supervisors or other employees.
• Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur.
• Performs all other duties assigned.
• Supporting the implementation of Dine College Strategic Plan.
• Assists in coordinating the distribution of the Student Identification Card.

QUALIFICATIONS

Education & Experience

Minimum:

• Associates Degree
• Ability to perform accurate detailed work.
• Demonstrated ability to work with a diverse student population and campus community.
• Demonstrated ability to work in a fast-paced changing environment.

Preferred:

• Experience planning events on a college campus.
• Prior involvement with or frequent participation in campus activities.
• Excellent communication skills with the ability to communicate clearly and concisely both orally and in writing.

Knowledge:

• Demonstrates understanding of and a commitment to the community college mission and purpose; teaching and learning; high academic standards; and student success;
• Excellent organization skills
• Ability to perform accurate detailed work
• Demonstrated ability to work with a diverse student population and campus community
• Demonstrated ability to work in a fast-paced changing environment
• Ability to adhere to work rules follow directions use time effectively and meet deadlines
• Ability to operate an office work station utilizing word processing spreadsheet and other software.

Skills:

• Ability to work independently and with groups dependable and responsible detail-oriented with a sense of personal responsibility and organizational skills.
• Ability to manage multiple ongoing projects and moderate experience with Audio and Visual setup
• Knowledge and experience using integrated software systems and Microsoft applications (with proficiency in MS Word Outlook Publisher Excel and PowerPoint presentation)
• Knowledge of Navajo Culture & Language preferred
• Coordinate and organize meetings and special events.

Abilities:

• Performs moderately complex clerical duties assisting with the collection of data compiling statistics and maintaining long-range calendars of multiple venues.
• Coordinate multiple recreational educational and social programs.
• Work primarily but not exclusively in a climate-controlled environment with minimal safety/health hazard potential or work hazards.
• Ability to work a flexible work schedule including evenings and weekends as needed.

Physical Requirements Work Environment & Travel:

• The position requires average ability and good physical condition
• Ability to lift and carry moderately heavy materials weighing up to approximately 25 to 50 pounds
• Work may require sitting near vision use for reading and computer use lifting stooping bending stretching walking standing pushing pulling reaching and other physical exertion.

Other Requirement(s):

• Drivers License.

Required Experience:

Unclear Seniority