Sr College Ops Specialist
Sr College Ops Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Education: Bachelors degree AND:
- 48 months experience in administrative event planning and coordination outreach and management (will accept 48 months of relevant experience in lieu of the Bachelors degree for a total of 96 months experience)
- 36 months supervisory experience
Skills:
- Highly organized and ability to handle multiple projects and deadlines.
- Detail oriented for accuracy of data and information.
- Ability to accurately read and understand written material and instructions.
- Customer service skills.
- Proficient in Microsoft Office (Word Outlook Excel and PowerPoint)
- Ability to effectively communicate verbally and in writing.
Certifications:
Valid Oklahoma Drivers license to drive University vehicles and/or to pick up supplies and materials for events.
Advertised Physical Requirements:
- Ability to engage in repetitive motions.
- Ability to communicate verbally in order to express oneself and exchange detailed information with others.
- Ability to lift up to 50lbs.
- Frequent exposure to pressure caused by deadlines and busy periods.
- Requires contact with other departments and university officials.
- May be required to travel.
Departmental Preferences
- Experience with Constant Contact or other digital email platforms
- Experience with Canva and other design applications and software.
- Knowledge of the OU procurement system.
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
This position supports the Deans Office by ensuring the effective use of the Deans time in advancing college-wide projects and priorities through coordination of internal operations and facilitation of engagement with faculty staff students alumni and external partners. The role independently initiates and manages processes related to project execution logistical planning internal communications strategic reporting and activities that strengthen college operations and stakeholder engagement. It also collaborates closely with MarCom Human Resources and the Foundation to promote the colleges initiatives achievements and strategic goals.
Job Duties:
- Collect data and information on behalf of the Dean preparing summaries reports and background materials as needed.
- Develop and prepare materials that support the Deans Office reporting needs including accreditation institutional effectiveness and content that promotes college programs and priorities.
- Assist the Deans Office with planning and logistics for internal meetings advisory boards and college-wide gatherings including the preparation of briefing materials talking points and presentations.
- Provide guidance to departments and programs in delivering student-focused or college-wide initiatives such as recruitment activities academic onboarding or public lectures.
- Serve as the primary point of contact for the MarCom Account Executive assigned to the college on matters related to web content faculty and program visibility and public-facing communication including select college-wide recognition and milestone events.
- Serve as a liaison with the Foundation Development team to help facilitate alumni and donor relations including periodic communications and college-hosted engagement opportunities.
- Coordinate with Human Resources to support faculty and staff engagement efforts including activities that foster recognition development and community-building.
- Monitor expenditures related to college activities and initiatives to ensure alignment with budget expectations.
- Seek feedback from college stakeholders to inform the continuous improvement of operational and engagement efforts.
- Analyze the impact of internal processes and engagement strategies and offer recommendations for operational enhancements.
- May be required to supervisor other support staff.
- Perform other duties as assigned to support the colleges mission and operations.
Additional Responsibilities
- Provide oversight for the College Operations and Internal Engagement Specialist
- Provide oversight of college classroom scheduling.
- Perform other duties as assigned to support the colleges mission and operational goals.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Experience:
Senior IC
Employment Type
Full-Time
