Executive Assistant & Office Manager
Executive Assistant & Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Overview
MFE Inspection Solutions is seeking a highly organized and proactiveExecutive Assistant & Office Manager to provide top-tier administrative support to our CEO and senior leadership team while also managing day-to-day office operations. This dual-role position is vital to ensuring smooth communication efficient administrative workflows and a well-run headquarters environment. The ideal candidate thrives in a dynamic setting exercises sound judgment and upholds the highest standards of professionalism and confidentiality.
Key Responsibilities (including but not limited to):
- Serve as the administrative point of contact between executives and internal/external stakeholders.
- Manage executive calendars schedule meetings and coordinate travel arrangements.
- Handle inbound communications including calls messages and emails with discretion and efficiency.
- Organize and prepare materials for meetings presentations and internal communications on behalf of the CEO and senior management.
- Transcribe meeting notes take dictation and ensure accurate documentation and filing of key information.
- Maintain effective systems for document management response tracking and confidential record-keeping.
- Manage office supply inventory and vendor relationships to ensure cost-effective purchasing.
- Support general office functions including shipping reception and vendor coordination.
- Serve as the main liaison for headquarters-based service providers and contractors.
- Assist with light accounting tasks as needed at the direction of the CEO.
- Demonstrate strong organizational written and verbal communication skills with a keen eye for detail.
Qualifications
- High School diploma required; additional certification as an Executive Assistant or Administrative Professional is a plus.
- Proven experience in executive-level administrative roles.
- Advanced proficiency in office software (e.g. Microsoft Office Suite Google Workspace).
- Full professional proficiency in English with the ability to translate or interpret discussions when necessary.
- Excellent time management and multitasking abilities; able to prioritize and adapt quickly.
- Strong interpersonal skills and a high level of discretion integrity and confidentiality.
- Comfortable working independently and collaboratively in a fast-paced environment.
Benefits & Compensation
We offer a competitive total compensation package including performance-based incentives and comprehensive benefits:
- Health Dental and Vision Insurance
- Optional supplemental coverages
- Paid Vacation and Sick Leave
- Paid Holidays
- Retirement Plans with company match
- Professional development and training opportunities
- Dynamic team-oriented work culture
About MFE Inspection Solutions
MFE Inspection Solutions is a leader in advanced inspection technologies offering a full range of equipment rental sales training calibration and repair services. Our specialties include Non-Destructive Testing (NDT) Remote Visual Inspection (RVI) and environmental toolsfeaturing cutting-edge technologies like robotics and drones. With a strong commitment to customer service and innovation we help clients across industries improve safety efficiency and performance.
MFE Inspection Solutions is committed to providing fair and equal employment opportunities for all applicants and employees regardless of any non-merit factors.
Required Experience:
Manager
Employment Type
Full-Time
