Administrator
Administrator
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Job Description
Purpose of the Job
Provide administration and company secretarial services to a portfolio of client entities under the supervision of the Assistant Manager and / or Manager and in strict adherence to the policies and procedures of the company.
Main Responsibilities
Conduct the following within prescribed deadlines:
- To provide assistance to the fund administrators in the administration of funds and other entities.
- To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
- Work closely with the Senior Administrator/Manager on client transactions such as merger and acquisitions and disposal of investments.
- To assist with the completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures.
- Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.
- Be fully acquainted with the Jersey regulatory framework and the constitutive documents of portfolio of clients (LPA constitution etc.).
- Open and maintain clients bank accounts including liaison with several banks.
- Provide instructions to the officers for payments and banking instructions.
- Attend board meetings and draft minutes for medium and high complexity client entities.
- Preparation of correspondence in accordance with the Ocorians procedures.
- Execute the Administration processes whilst ensuring an optimal level of efficiency and productivity at all times.
- Conduct periodic file reviews.
- Ensure the completeness and integrity of data on NAVOne and eFront.
- Correspond and liaise with clients on the above-mentioned matters.
- Provide open and constructive feedback on allocated tasks and build relationships with other team members.
- Achieve objectives set by Managers during the appraisal process.
- Record time accurately and within deadline.
- Meet productivity target and input timesheet daily.
- Professional manner demonstrating good interpersonal skills and ability to respond to the client needs.
- Demonstrate a willingness to get involved in team events
Qualifications :
- University degree in Administration Law and Accounting or any other relevant field.
Knowledge Skills and Experience
- At ease with the use of technology necessary for conducting board meetings.
- Able to use independently the internal booking facilities when organising meetings.
- Microsoft Office Proficiency (Intermediate level).
- Having a minimum of 2 years of working experience.
Competencies
- Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.
- Flexibility energy and enthusiasm.
- Ability to work under pressure and meet deadlines.
- A solution driven attitude to problems.
Additional Information :
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
- We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.
Equal Opportunities for Everyone
Please let us know if theres anything we can do to make the process easier for you. You can reach us at .
Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
