Executive Officer
Executive Officer
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- To be responsible for the organisation and management of the school office and staff and
- provide administrative clerical and secretarial support to the Principal school staff and
- Board of Governors.
- Supervise appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and co-ordinating the quantity and quality of work as well as managing issues relating to discipline and welfare.)
- Identify and provide on the job training to appropriate staff.
- Provide administrative clerical and secretarial support for school staff and Board of Governors.
- Develop maintain and operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc.
- Complete and submit all returns/records as required.
- Contact with relevant personnel to receive and provide information.
PERSON SPECIFICATION
- You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role.
- In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
The following areessentialcriteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Haveeither(A) or (B):
PLUS
A minimum of two years demonstrable experience of working in an administrative role in an office environment
Have a minimum of one years demonstrable experience in the management and supervision of staff
In addition to above:
Demonstrable experience of purchasing and supplies administration
Shortlisting by Application Form
Evidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook
Shortlisting by Application Form
The following areadditionalessentialcriteria which will be measured during the interview/selection stage.
- The requirements of an Executive Officer.
- General office administrative processes and records.
Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines
Evidence of a customer focused approach to work
Demonstrable people management and team skills to successfully motivate and manage others
Evidence of sound interpersonal and communication skills
Evidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school website
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.
Have a minimum of one years experience of working in an administrative role within a school environment
Demonstrable experience of operating schools-based computer applications/systems within a school setting (eg C2K SIMS)
Demonstrable experience of the administration of finances within a school office environment
Shortlisting by Application Form
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.Further information can be accessed atNI Director theDepartment of Justice.
Required Experience:
Unclear Seniority
Employment Type
Full Time
