Executive Assistant to the Director of CO Dept Of Public Safety
Executive Assistant to the Director of CO Dept Of Public Safety
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$ 26124 - 89400
1 Vacancy
Job Description
Department Information
- This announcement is to fill an Amendment S at will position the process is not governed by the selection processes of the classified personnel system.
Applications will be considered from residents of Colorado.Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision -Creating safer and more resilient communities across ColoradoOur Core Values Unity Honor ServiceCDPS commits to cultivating an equitable diverse and inclusive work environment. We ensure that we recruit retain and promote engaged employees. Our approach to diversity is simple - its about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
Description of Job
- About the Work Unit
The Executive Directors Office (EDO) is the backbone of the Colorado Department of Public Safety providing effective administrative and management services to the Departments operating divisions. The EDO includes the following:- The Executive Director and Deputy Executive Director Oversees strategic direction and operations for the department.
- Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting procurement budget and logistics services (fleet facilities warehousing material management and fabrication) to support the operations and programs of CDPS divisions.
- Human Resources Office - Supports recruitment hiring evaluation benefits management personnel actions payroll and all other human resources functions.
- Compliance and Risk Office Develops policies assesses and manages risk and ensures compliance with state and federal requirements and professional standards.
- Colorado Integrated Criminal Justice Information Systems develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections Judicial the Colorado District Attorneys Council the Division of Youth Corrections and the Colorado Bureau of Investigation.
- Office of School Safety assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
Work Environment100% in-person position
Mostly office work with occasional travel during business hoursWork unit core business hours Mon-Fri 8 am-5 pm.About the JobThe positions primary purpose is to serve as the executive assistant to the Departments Executive Director (ED) a member of the Governors Cabinet and the Deputy Executive Director (DED) performing all related administrative and office support functions required by these two positions. The EDO Executive Assistant is responsible for a variety of high-profile and critical duties and must perform these in a fast-paced and politically sensitive environment. As the assistant to the ED and DED the position serves as a primary departmental contact for both internal and external customers of the department. This position also provides some administrative support to other senior leaders in the EDO when available.Key Responsibilities
Executive Assistant to the Executive Director and Deputy Executive Director.
This positions primary role is to provide staff assistance and administrative support for the Executive Director (ED) and Deputy Executive Director (DED).Coordinates and maintains executive schedules/calendars
Applies problem solving knowledge and management skills to schedule meetings involving others (internal and external to the department) so as to appropriately prioritize the EDs time. Identifies when the ED or DED must be in attendance versus having a surrogate attend a meeting. Remains flexible and agile in a dynamic and ever changing environment.
Resolves schedule conflicts independently working to anticipate changes or adjust for and advise all affected by emergency schedule changes.
Handles travel arrangements for ED and DED
Prepares Out of State travel requests (OSTR); tracks payments and reimbursements. Processes and maintains a database of all OSTRs (all require ED or DED authorization).
Participates in planning and organization of conferences department events forums and executive staff meetings and retreats.
Serves as the front office contact and is responsible for coordinating with Executive Assistants from other divisions from the Governors Office other Departments (including Cabinet Members/Executive Directors) and other elected officials and agency executives.
Keeps confidential all sensitive matters that are handled within the EDO.
Prepares correspondence for the ED and DED. On behalf of the ED and DED reviews routes and suggests disposition for incoming mail and email and other correspondence.
Organize and triages EDs email as needed.
This position coordinates with other EDO program assistants (PAs) to provide general support to the Executive Directors office staff.
Monitors supplies and placing orders as needed
Schedules meeting rooms
Attends and takes notes at meetings as requested by the ED and DED
Supports other administrative staff employees with Colorado financial system (CORE) entries or other process navigation as needed.
Executive Directors Office Financial Services SupportPerforms several key financial functions for and within EDO.
Prepares expense reports.
Examines codes and processes all related documents using CORE and other financial systems.
Manages budgetary items and ensures timely payment of invoices and expenses for the ED and DEDs budgets and for other members of the EDO management team as requested.
Allocates major purchases.
Prepares necessary approvals and forms for goods and services.
Provides financial assistance to special programs such as the Leadership Strategies Institute as requested.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Current Colorado residents are eligible to apply.Proven Experience Knowledge Skills
A minimum of five (5) years inexecutive support preferably at the C-suite level individuals or a team. Expertisein MS Office software applications (i.e. Word Excel). Your application must be completed in detail documenting yourexecutive level supportexperience which includes a working knowledge of computer software applications as listed above. The required experience and critical duties include managing schedules/calendars preparing official correspondence as well as providing customer service and interfacing with a variety of stakeholders including scheduling and coordinating meetings projects and events. Application must clearly detail the extent of these qualifications (part-time experience will be pro-rated)OR Education and Experience Knowledge Skills
A combination of education and executive support preferably at the C-suite level to include expertise in MS Office software applications (i.e. Word Excel) and supporting an individual or a teamequal to or greater than five (5) years. Your application must be completed in detail documenting yourexecutive level supportexperience which includes a working knowledge of computer software applications as listed above. The required experience and critical duties include managing schedules/calendars preparing official correspondence as well as providing customer service and interfacing with a variety of stakeholders including conference calls and scheduling meetings and events. Application must clearly detail the extent of these qualifications (part-time experience will be pro-rated).
Required Qualifications & CompetenciesProfessionalism discretion adaptability and a keen attention to detail.
Ability to work effectively with key stakeholders speak and write authoritatively and compellingly resolve communication problems negotiate and manage competing interests.
Active Listening: Giving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Excellent organization and time management skills
Ability to set track and accomplish priorities goals and timetables to achieve maximum productivity knowing the status of activities at all times
Exceptional customer service skills.
Ability to work effectively in both independent and team situations.
Strong project management skills and able to lead multiple high-profile projects forward and effectively leverage available resources to drive results
Demonstrated ability to manage multiple simultaneous deadlines while maintaining attention to detail.
- Prior C-suite executive support experience.
- Prior State and/or public sector experience.
- General understanding of basic accounting principles.
Conditions of Employment
- Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search reference checking.
- Must be Colorado resident at the time of application.
- Must have a valid Colorado Drivers license.
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- Are you in need of an accommodationIf you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at .Equity Diversity and Inclusion StatementThe State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically servethem. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status geneticinformation or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at.Recruitment Timeline Information and Important Notices- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may notbe solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
- Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
- Military Veterans: If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view this video.
- Resumes Cover Letters or other documents submitted:will notbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Comparative Analysis Steps will include:
- An online skills assessment will be sent to applicants that meet the minimum qualifications on June 18 2025.
- Deadline to complete the skills assessment will be June 23 2025.
- Passing applicants from the skills assessment will have Spark Hire interviews on June25 - 30 2025.
- Top two or three from the Spark Hire interviews will go to the in person executive interviews to be tentatively held the week of July 7th.
Required Experience:
Director
Employment Type
Full-Time
