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You will be updated with latest job alerts via emailCoordinator Granting
Full-Time Contract 4-Months
Hybrid Eligible
Expected Start Date: Immediately or 2-3 weeks after offer has been accepted.
Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded ancestral and traditional territory of the xmkym (Musqueam) Swxw7mesh (Squamish) and Sellwitulh (Tsleil-Waututh) peoples.
Accessibility
Vancouver Foundations office is located on the second and third floors of a building with an elevator for access to the office and an accessible single-stall gender-neutral washroom that includes a shower. Vancouver Foundation has a hybrid working model with both work from home and in-office options available to staff. These options are position dependent.
We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with and we encourage applicants from communities which are structurally marginalized based on refugee claimant status race colour religion nationality social or ethnic origin sex age disability immigration status sexual orientation gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.
About Us
Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants both large and small that help to build healthy vibrant equitable and inclusive communities. Considered a leader in responsive grantmaking and systems change Vancouver Foundation is the most significant funder of charities in BC outside of government.
As a community foundation were committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work both internally and externally to our commitment to equity inclusion and a more just society.
For a view into our world please visit:
About You
You believe that funding can be a tool for equity care and community-led change. You understand that how resources are distributed mattersand youre committed to making sure that the process is accessible fair and grounded in respect. Whether its housing mental health or arts and culture you want to support organizations across B.C. doing vital work.
Youre someone who pays attentionto systems to details and to people. You can manage complex projects while keeping the bigger picture in mind. Youre confident navigating databases tracking applications producing reports and supporting adjudication processes with care and precision.
Youre reflexive about your own place in the work. You think critically about how power and privilege show up in your role and you strive to support community organizations in a way that is culturally safe respectful and grounded in justice.
Youre a relationship builder. Whether youre supporting applicants coordinating with internal teams or engaging with community advisors you lead with empathy clarity and professionalism. You know that behind every application is a storyand you treat those stories with care.
You simplify complexity. Youre skilled at turning systems and procedures into clear accessible processes. You bring a service mindset to your workanticipating needs responding thoughtfully and helping people feel supported every step of the way.
Youre proactive and adaptable. Youre energized by improving systems streamlining workflows and managing timelines. Youre comfortable with change and curious about how to make things betterfor the team for the applicants and for the communities served.
You want to grow. Youre looking for a team that shares your valueswhere collaboration accountability and justice arent just words but ways of working. Youre ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice equity diversity and inclusion with our culture and our mission.
About the Position
The Strategic Granting (SG) team effectively and transparently moves the majority of funding to community in the Grants and Community Initiatives (GCI) department. The Coordinator Granting is responsible for providing coordination and administration support throughout the entire granting process. This includes executing multi-year grant programs supporting prospective and current grantees coordinating grant application and adjudication processes and community reporting.
This position requires both specialist and generalist skills with an eye for detail while understanding the higher strategic goals and impacts of the department.
Main Responsibilities
Grantmaking
Proficient user of the grantmaking software (currently SmartSimple) including entering information and updates troubleshooting internally and externally and producing reports
Supports grant seekers in application process (inquiries and online support)
Receives validates reviews and assigns proposals for internal review
Acts as a liaison with Finance as necessary on grants requests expense submissions grant payment reporting and process
Monitors grantee files in grants management database and ensures data integrity
Supports committee adjudication including Community Advisor adjudication process involving communications meeting coordination and logistics ongoing learning opportunities and technical support as required
Monitors grantmaking practices to ensure compliance with administrative policies and procedures and able to identify process improvements across GCI
Proactively identifies opportunities for improvement; shares ideas and provides recommendations accordingly
Acts as a liaison to other teams within GCI and other departments at VF
Administration and Engagement
Receives internal and external inquires related to GCIs work and redirects and/or corresponds directly as appropriate
Supports central mailbox activities for granting programs
Produce reports and documents; research background information; extract organize and present data
Processes invoices and payments as needed for the department
Updates website content as required in collaboration with Communications team
Produces written and verbal presentations to Advisory and Board Committees and other relevant community stakeholders in collaboration with Manager
Supports management team with special projects as they arise
Desired Experience/Education/Skills
Education/Experience
Minimum one year experience in administering granting processes
Minimum one year experience in Not-for-profit and/or social purpose organization in a paid or volunteer capacity
Experience in providing administrative support for major projects/programs/events
Experience in complex environments that demand priority-setting and balancing competing interests and needs
Demonstrated ability to work with diverse communities at various levels (from grassroots organizations to government ministries)
Skills/Attributes
A quick learner with a natural curiosity and desire to ask questions
Strong technical skills include the ability to use a range of software applications
Occasional weekend and evening hours may be required
We know that there is rarely an ideal or perfect candidate for a job and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described aboveor if the core activities in this role are exciting to you but you do not meet the above exactlywe encourage you to apply and elaborate in your cover letter.
Core Competencies
JEDI Framework - Experience in anti-oppression decolonization anti-racism feminist theory rights-based frameworks etc.
Self-Awareness Reflexive to ones own social location power privilege with a strong understanding of personal strengths and areas for growth.
Service Orientation - Focuses on participants and other community experiences through interactions with the Foundation.
Facilitates Cultural Safety - Demonstrates a strong understanding and respect for diverse cultures traditions and perspectives. Ensures actions and decisions are culturally sensitive and responsive to the communities served.
Relational Capacity to recognize and understand ones own emotions effectively manage them and navigate interpersonal interactions with empathy fostering harmonious relationships.
Decisive and Action-Oriented Takes a systems approach to problem solving problems and making decisions. Uses a proactive approach to take action and achieve desired outcomes able to prioritize tasks.
Simplifies Complexity Skilled at distilling complex ideas systems or information into clear accessible and actionable processes and procedures. Strives for clarity without oversimplifying making it easier for others to understand engage and act.
Initiative - Acts proactively to address opportunities and challenges. Looks for ways to improve work practices for greater efficiency and effectiveness. Ensures that errors or unsuccessful initiatives are reviewed and action is taken to avoid future challenges.
Adaptable - Demonstrates flexibility and agility to manage ambiguity and change.
Project Management Demonstrates the ability to plan organize and manage multiple tasks projects from initiation to completion with attention to detail. Balances competing priorities and adapts to shifting timelines.
Collaboration Skilled in working with internal and external partners to achieve shared goals. Builds strong respectful relationships across roles and sectors. Communicates effectively and contributes to a positive solution-focused team dynamic.
Accountability
Reporting to Director Strategic Granting
Salary
$67100 annually (prorated to contract length) plus pension and a generous and comprehensive benefits package.
Hours of Work
35-hour work week Monday Friday primarily Monday to Thursday occasional Fridays.
Location
Our head office is located in downtown Vancouver. Through our hybrid working policy there is an opportunity to work from home. If interested please identify your requested location during the hiring process and we can discuss the conditions required under our policy.
How to Apply
If this sounds like you we welcome your online application including a brief cover letter and a resume by June 15 2025.
We kindly ask for no phone calls please. Applicants will receive an emailed response confirming receipt of their resume submission. Due to the high number of applications Vancouver Foundation receives only candidates who are selected for an interview will be contacted. Periodic updates regarding recent postings are published on our career page after the application deadline has expired. We thank all applicants for their interest in the Vancouver Foundation.
Required Experience:
IC
Contract