Office Services Assistant
Office Services Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
Under immediate supervision the Office Services Assistant develops and implements all return mail processes procedures and reporting and educating staff regarding these procedures and ensures compliance. Generate weekly statistical and graphical reports. Accurately processes assembles finishes packages and ships of a variety of correspondence and packages manages inventory functionality ensuring availability of appropriate levels of all inventory materials and supplies.
Job Description
- Receive separate sort and categorize all return mail. Educate staff members surrounding policies and procedures within the return mail function. Monitor compliance with policies and procedures.
- Provide accurate and efficient processing assembly and finishing in accordance with work orders and customer requests.
- Work with order entry systems and verbal request to assemble and process as required. Research customer orders and request using informational databases. Process orders and fills literature requests. Provide statistical reports on orders and units processed.
- Manage track and evaluate all inventory-stocking needs; order materials to ensure stock is maintained at established thresholds. Accurately maintains and tracks in-house material movement storage and physical counts. Provides monitors and maintains all shelving of material locations and proper identification numbers for all material.
- Monitor track and process all mailings; including overnight specialty self-insured and member requested. Package and box all pre- and post-sales materials. Type mailing labels in preparation for mailings. Coordinate timely and accurate shipping and receiving of all materials.
- Process all relative packages through mail providers utilizing shipping software systems.
- Receipt and reconciliation of all departmental supplies and stocking materials against packing slips. Batch and prepare data for Inventory software system. Monitor and manage all proper identification of packages and material received. Process orders for in house stationary requests.
- Gather and compile data to provide weekly statistical reports regarding production fulfillment and return mail.
- Provide material needs ensuring proper levels of supplies. Operate photocopying machinery as required. Make photocopies and scan materials as required. Provide recommendations and suggestions to daily operations of material distribution.
- Other duties and projects as assigned.
Qualifications what you need to perform the job
Certification and Licensure
Education
- Required (minimum): High school diploma
- Preferred: Bachelors degree
Experience (minimum years required):
- Required (minimum): 0-2 years of related work experience
- Preferred: 1-3 years of experience
Skill Requirements
- Resilient collaborative flexible innovative.
Working Conditions and Additional Requirements (include special requirements e.g. lifting travel):
- Must be able to work under normal office conditions and work from home as required.
- Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.
- May be required to work additional hours beyond standard work schedule.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of employees assigned to this position. Management retains the discretion to add to or change the duties of the position at any time.
Compensation & Total Rewards Overview
As part of our comprehensive total rewards program colleagues are also eligible for variable pay. Eligibility for any bonus commission benefits or any other form of compensation and benefits remains in the Companys sole discretion and may be modified at the Companys sole discretion consistent with the law.
Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes:
Medical dental and vision coverage
Retirement plans
Paid time off
Employer-paid life and disability insurance with additional buy-up coverage options
Tuition program
Well-being benefits
Full suite of benefits to support career development individual & family health and financial health
For more details on our total rewards programs visit to Diversity Equity & Inclusion
Point32Health is committed to making diversity equity and inclusion part of everything we dofrom product design to the workforce driving that innovation. Our DEI strategy is deeply connected to our core values and will evolve as the changing nature of work shifts. Programming events and an inclusion infrastructure play a role in how we spread cultural awareness train people leaders on engaging with their teams and provide parameters on how to recruit and retain talented and dynamic talent. We welcome all applicants and qualified individuals who will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Who We Are
Point32Health is a leading health and wellbeing organization delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health we are building on the quality nonprofit heritage of our founding organizations Tufts Health Plan and Harvard Pilgrim Health Care where we leverage our experience and expertise to help people find their version of healthier living through a broad range of health plans and tools that make navigating health and wellbeing easier.
We enjoy the important work we do every day in service to our members partners colleagues and communities.
Scam alert: Point32Health has recently become aware of job posting scams where unauthorized individuals posing as Point32Health recruiters have placed job advertisements and reached out to potential candidates. These advertisements or individuals may ask the applicant to make a payment. Point32Health would never ask an applicant to make a payment related to a job application or job offer or to pay for workplace equipment. If you have any concerns about the legitimacy of a job posting or recruiting contact you may contact .
This job has been posted by Ignyte AI on behalf of Point32Health. Ignyte AI is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of Ignyte AI not to discriminate based on race color national or ethnic origin ancestry age religion creed disability sex and gender sexual orientation gender identity and/or expression military or veteran status or any other characteristic protected under applicable federal state or local law.
Employment Type
Full Time
