Chief of Staff, University Advancement
Chief of Staff, University Advancement
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
SUMMARY: The Chief of Staff for University Advancement serves as the senior advisor and operational leader for the Vice President for Advancement. The Chief of Staff is responsible for the effective integration of strategy systems and people across the division ensuring optimal performance and alignment with the universitys fundraising alumni engagement athletics fundraising and donor stewardship goals. This position manages high-level projects and directly oversees administrative operations including budget human resources technology and operational infrastructure (including Slate for Advancement and gift processing systems).
This is a full-time benefits-eligible position that reports to the Vice President for University Advancement.
This position is exempt from the provisions of the Fair Labor Standards Act (FLSA) and is not eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.
Essential Duties and Responsibilities include:
Strategic Leadership & Division Operations
- Serve as a senior advisor to the VP on strategy planning and operations across Advancement.
- Lead division-wide project management prioritization and implementation of new initiatives.
- Ensure strong internal communications and alignment between functional areas (development alumni relations donor relations advancement services etc.).
Gift Processing & Advancement Services
- Oversee the Advancement Services team responsible for gift processing data integrity acknowledgement systems and reporting.
- Lead the implementation and continuous improvement of Slate for Advancement (or similar CRM) ensuring it meets fundraising reporting and campaign needs.
- Develop and enforce data governance policies in partnership with IT and compliance offices.
Donor Relations & Proposal Development
- Collaborate with frontline fundraisers and the donor relations team to ensure that all donor-facing materials are strategic customized and aligned with university priorities.
- Lead the drafting and review of high-level donor proposals including naming opportunities endowed gifts and campaign-related asks.
- Work closely with the donor relations team to enhance stewardship strategies and donor impact reporting.
Budget & Financial Oversight
- Manage the divisions annual budget planning process in partnership with the finance department.
- Monitor budget performance and ensure responsible resource allocation and tracking.
- Lead contracts procurement and financial compliance matters for Advancement.
People & Talent Management
- Supervise a team of administrative and programmatic staff.
- Foster a culture of continuous improvement collaboration and accountability across the team.
- Serve as liaison to Human Resources on hiring onboarding performance evaluations and professional development within the division.
Special Projects & Executive Support
- Serve as chief liaison and project manager for cross-campus initiatives involving Advancement.
- Prepare reports presentations and briefings for the VP Cabinet Board of Trustees and campaign leadership.
- Represent the VP in meetings or on committees as assigned.
Non-EssentialDuties
- Other duties and special projects may be assigned to meet department and university needs.
Experience Knowledge & Skills Preferred
- 710 years of progressive experience in higher education advancement non-profit leadership or related fields.
- Prior experience managing advancement services CRM systems and gift processing operations preferred (or) similar systems that show transferable skills.
- Strategic thinker with proven ability to lead complex cross-functional projects.
- Strong leadership and people management skills.
- Deep understanding of advancement operations including gift processing data management donor relations and proposal development.
- Highly proficient in donor CRM platforms especially Slate for Advancement and Microsoft Office Suite.
- Excellent communication writing and interpersonal skills
- Bachelors degree required; Masters degree preferred or equivalent combination of experience and education.
Application Process
Does this sound like a good fit Submit the following:
- A cover letter addressing the position qualifications and experience.
- Current rsum
Applications received by June 6 2025 will receive first consideration. Queens will continue to accept applications until the position is filled.
About Queens University of Charlotte
Located in the heart of the nations second fastest growing metropolitan area Queens University of Charlotte leverages the citys diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry non-profit and community organization sectors.
Because of our history of innovation and our legacy of strong leadership Queens is positioned to be among the new forerunners of American higher education.This is a defining moment for Queens. While other institutions are focused on sustaining and surviving we are thinking much bigger.
Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.
By 2030 Queens aspires to become the leading private national university of Charlottewith deep meaningful and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the worlds most pressing challenges and biggest areas of opportunity; a fully connected integrated and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity equity and inclusion that begins on campus and radiates throughout the community.
Queens University of Charlotteaims to be a leading comprehensive university distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus wherediversity equity and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity promote global understanding encourage ethical living and prepare individuals for purposeful and fulfilling lives. To this end the University recruits talented faculty staff and students from across the United States and around the world. Queens encourages applications from women people of color people with disabilities and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live learn and work.
Queens works to provide an accessible living learning and working environment for current and prospective faculty staff and students and visitors to our campus. If there are accommodationswe can provide to make your application process more accessible please contact the Director of Human Resources ( ). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process.
Benefits
Queens offers comprehensive benefits to eligible employees including: medical dental and vision insurance domestic partner benefits a 403b retirement plan with two options (pre-tax or post-tax (Roth) contributions) with a generous match vacation and generous paid holidays tuition remission and tuition exchange Queens-paid life insurance supplemental life insurance dependent life insurance accidental death and dismemberment insurance disability insurance flexible spending accounts (medical dependent care Health Savings Account) sick leave and long-term disability leave paid parental leave FMLA leave when eligible reduced cost meals at Morrison Dining Hall employee assistance program (EAP) free access to the Levine Center wellness programs. In addition employees may choose benefits such as pet insurance critical care insurance and legal assistance.
Employment Type
Full-Time
