Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
Knowledge Services is seeking an Executive Assistant for a contract through the end of June 2026 (potential for extension) with the State of Maine working onsite in Augusta ME.
- Applicants MUST BE ABLE TO WORK 100% ONSITE IN AUGUSTA ME.
- Please note that we cannot accept any candidates requiring C2C or those requiring sponsorship for a work visa.
Responsibilities
Executive Assistant Responsibilities include:
The Executive Business Partner (EBP) provides high-level administrative and operational support to the Chief Information Security Officer (CISO) and senior leaders within the Information Security Office (ISO).
This role ensures the smooth functioning of daily operations through expert calendar management communication coordination document organization and project support.
The ideal candidate is proactive discrete and thrives in a dynamic high-impact environment.
Serve as a strategic partner to the CISO and ISO leadership managing calendars coordinating meetings and preparing briefings.
Manage complex travel logistics and ensure timely submission of authorizations and expense reports.
Support governance activities by preparing agendas documenting meeting outcomes and tracking action items.
Draft organize and maintain executive-level documents presentations reports and internal communications.
Assist with procurement invoice processing and budget tracking in alignment with state policies.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
Demonstrated ability to collaborate across departments and communicate effectively with executive-level stakeholders.
Familiarity with government operations cybersecurity frameworks or IT environments is highly desirable.
Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint Teams).
Qualifications
Executive Assistant Required Skills:
35 years of experience providing executive-level administrative support.
Exceptional communication interpersonal and organizational skills.
Proven ability to work independently while handling confidential information with care.
Experience supporting budgeting procurement policy documentation or executive project coordination.
Organizational Mastery
Discretion and Confidentiality
Communication and Coordination
Knowledge Services is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law.
Applicants with disabilities may contact the Talent Division via telephone e-mail and other means to request and arrange for accommodations. If you need assistance to accommodate a disability you may request an accommodation at any time. Please contact the Talent Services Team at or 317.806.0005.
INDADM
ISDPD
Employment Type
Temp
