Senior Program Associate- Executive Assistant, Energy Program
Senior Program Associate- Executive Assistant, Energy Program
Posted on :
23-07-2025
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1 Vacancy
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Job Description
Description
About us
WRI India an independent charity legally registered as the India Resources Trust provides objective information and practical proposals to foster environmentally sound and socially equitable development. Through research analysis and recommendations WRI India puts ideas into action to build transformative solutions to protect the earth promote livelihoods and enhance human well-being.
We are inspired by and associated with World Resources Institute (WRI) a global research organization. Currently over 250 researchers are working with WRI India in our offices in Delhi Mumbai and Bengaluru.
Our mission and values:
Our mission is to move human society to live in ways that protect Earths environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity Innovation Urgency Independence and Respect.
Our culture:
We are committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race ethnicity religion sex national origin age caste marital status sexual orientation gender identity and expression disability or protected Veteran status.
WRI India seeks to inform and catalyze Indias equitable transition to low-carbon energy pathways by driving the shift to renewable sources improving the efficiency of energy solutions ensuring reliable and affordable energy access and reducing the negative externalities of energy transition pathways on energy minerals. We also bring a keen impetus to the central role of finance equity governance and circularity in ensuring an inclusive fair and equitable energy transition in India. We undertake research ground-level implementation stakeholder engagement partnerships and effective communication across four key pillars of work: Clean Energy Demand Clean Energy Supply Energy Minerals and Circularity and Energy for Equitable Development. Our mission is to foster environmentally sound and socially equitable development supporting Indias climate and developmental goals.
Position Overview
The Executive Assistant (EA) will provide high-level administrative coordination stakeholder engagement and communications support to the Executive Director (ED) of the WRI India Energy Program. The role requires exceptional organizational skills discretion and the ability to manage complex schedules and relationships in a dynamic mission-driven environment. The EA will serve as the primary liaison between the EDs office and internal/external stakeholders ensuring smooth and effective operations.
Key Responsibilities
1. Administrative and Operational Support (70%)
- Manage a well-organized daily and long-range electronic calendar for the ED including scheduling internal/external meetings and speaking engagements.
- Support efficient agenda preparation and prioritization coordination documents and follow-up notes for internal and external meetings.
- Coordinate domestic and international travel logistics including tickets accommodation itineraries visa processing and travel expense management.
- Prepare maintain and submit electronic expense reports and reimbursement requests.
- Support the organization of meetings workshops and events including preparation of materials and coordination with the internal teams.
- Assist with planning and logistics for major WRI India events and external engagements.
2. Communications and Liaison (20%)
- Serve as the EDs administrative liaison to WRI India staff global staff partners donors and key stakeholders.
- Draft edit and manage correspondence reports and presentations on behalf of the ED.
- Maintain discretion and confidentiality in all interactions.
- Act as a bridge for smooth communication between the ED and other programs/international offices demonstrating professionalism and credibility.
3. Special Projects and Research Support (10%)
- Support the ED with background research data compilation and initial drafts for policy documents and speaking engagements.
- Support special projects data gathering and record-keeping as assigned.
- Coordinate with program teams on multi-stakeholder initiatives ensuring timely progress and coordination.
Qualifications and Requirements we seek:
- Bachelors degree (Masters preferred) in any discipline.
- 35 years of experience supporting senior leadership preferably in non-profit climate or energy environments.
Core Competencies
- Exceptional organizational and administrative skills and attention to detail.
- Ability to set and manage multiple priorities with minimal supervision and manage time efficiently.
- Excellent written and oral communication skills in English. Proficiency in a second language is a plus.
- Outstanding interpersonal skills with the ability to interact on behalf of the ED with diverse audiences.
- Proficiency in Microsoft Office Suite (Word PowerPoint Excel) and web conferencing tools (Outlook Teams Zoom). Familiarity with Concur CostPoint Workday Asana is a plus.
- Experience supporting executives with international travel and multi-time zone scheduling.
- High discretion and ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Proactive resourceful and calm under pressure; adaptable in fast-paced settings.
- Willing to travel domestically (with notice).
Preferred Attributes
- Experience in energy climate or sustainability sectors.
- Familiarity with stakeholder management in public policy contexts.
- Previous work with multi-country teams or international coordination.
Potential Salary and Benefits:toINR CTC Per Annum
Salary shall be commensurate with experience and skills. WRI offers a generous and comprehensive benefits package.
Duration: 2 years as term hire (extendable based on performance and project requirements)
Location: Bengaluru Mumbai Delhi Chennai.
Start date:As soon as possible
List of Documents to be attached:
- Cover Letter
- Resume
Diversity Equity and Inclusion (DEI) @WRI India
WRI India values and promotes diversity equity and inclusion across all areas of our work and workforce. Integrating these values into our actions fosters a progressive and collaborative culture and can also enhance our impact. It is our responsibility to create a welcoming working environment for people of diverse cultures backgrounds and experience to learn together. We are responsible for fostering a safe and inclusive workplace where questions concerns and information about diversity equity and inclusion are part of our ongoing dialogue and development.
Learn more about WRI Indias commitment to Diversity Equity and Inclusion (DEI).Click Here
People-centric to the core:
We keep our people at the center of everything we do - from a welcoming work environment to benefits and a culture that encourages staff to stay healthy happy engaged and growing.
Some of the non-monetary benefits that our staff get:
Health benefits:We cover health insurance for you and your loved ones for up to INR 8 lakhs
Health benefits:We cover health insurance for you and your loved ones for up to INR 8 lakhs
Term Insurance:Our term insurance policy covers life coverage of 50 lakhs per staffmember
Employee Assistance program:Promoting mental well-being and supporting staff in achieving a satisfying work-life balance
Health & Nutrition:Personalized diet recommendation from a certified dietitian based on the physical health condition and lifestyle
Flexible work schedule:Alternative work arrangements for all who are eligible by nature of their job
Learning culture: Workshops and trainings to empower staff encourage new learning opportunities
Rest and Recharge weeks:We encourage staff to take time off to rest rejuvenate upskill and pursue their interests.
Our leave policy:Avail personal time off at 36 per year along with public holidays maternity paternity and adoption leaves.
Click here to know more about our benefitsCareers WRI INDIA ()
Equal employment @WRI India
We believe in equal employment it is our policy to recruit and provide opportunities for advancement in all job classifications without regard to caste religion sex age marital status sexual orientation parental status or disability.
Required Experience:
Senior IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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