Senior Post-Award Grants Administrator

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

This is a remote role that can be done from most US states.

The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Womens Hospital Massachusetts General Hospital and other institutions within the Mass General Brigham System. The Post-Award Senior GA is committed to identifying and adhering to best practices in grants and contract administration while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award Senior GA will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brighams distinguished research community and collaborators in their pioneering efforts in science and medicine.

The Post-Award Senior GA actively and independently manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments the Post-Award Senior GA provides guidance and resolves issues regarding project management once an award has been granted. Included in these responsibilities are account activation and setup sponsor outreach and negotiation financial analysis and employee salary allocations. The Post-Award Senior GA will be expected to hold Institutional Signing Authority will handle the more complex hospital departments and will be expected to show a high level of professionalism and the ability to represent the office both internally and externally. The Post-Award Senior GA will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of MGB Research Management overall. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Principal Duties and Responsibilities:
Take ownership of managing an assigned portfolio of research departments and serve as the primary Post-Award resource for department administrators and PIs.
Field inquiries from Department Administrators and PIs and communicates institutional policy procedure and documentation requirements.
Conduct a thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by the manager.
Under the supervision of managers assist as needed to ensure MGB compliance with terms.
Verify compliance approvals (Human Subjects Cost Share Animal Use etc.) as part of the award acceptance process.
Upon receipt of an award complete the system database for all new awards being funded and continue the account setup and corresponding data entry of award information into the Insight system.
Maintain electronic Insight records in compliance with institutional and sponsor policies.
After award information has been entered into Insight activate the account. Notify PI and Department Administrator once approved and activated.
Review incoming agreement modifications to confirm that proposed changes are appropriate. Negotiate with guidance from the manager as necessary with sponsors.
Draft and issue outgoing agreement modifications to collaborators with directives from PI and department.
Communicate with department and PIs throughout the grant lifecycle and assist in the development and submission of all requests for a change of PI change in scope of work extension requests and re-budgeting requests.
Review and approve salary allocations for personnel with salaries that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of the award.
Work with assigned departments and other MGB offices as needed on all PI transfers.
Conduct financial analysis for all active accounts on the assigned department portfolio.
Work with Post-Award Manager on complex transactions.
Use Insight MicroStrategy or PeopleSoft queries and reports to measure and manage workflow effectively and efficiently.
Expected to obtain Institutional Signing Authority within six months of start date subject to manager discretion
Assist the Manager as delegated in the orientation training and mentoring of GA I and GA II staff.
Assist the Manager as delegated in the review of GA I and GA II work and the QC review of all data entered.
Expected to handle special projects such as training new hospital administrators giving presentations on Post-Award processes to new investigators giving presentations at NCURA and similar meetings Insight system improvements etc.
Effectively work with demanding clientele and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner.
Assist the Manager and Director or lead in the development and implementation of both internal and external training modules. Cover for Manager as needed run and/or attend meetings compile tracking reports etc. Assume additional responsibilities as assigned.

Qualifications

At least 3-6 years of experience in professional research administration in an academic setting (hospital non-profit organization or university) is preferred.

Bachelors Degree in a related field is preferred.

Skills/Abilities/Competencies

Must possess the ability to thrive in a busy high-volume and deadline-driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Extensive knowledge of program administration guidelines of Federal and non-federal funding agencies supporting biomedical research.

Familiarity/experience with all types of award mechanisms including grants contracts subcontracts and cooperative agreements.

Proficiency in Microsoft Office Suite.

Excellent problem-solving skills.

Excellent verbal and written communication skills.

Requires strong organization and communication skills with a focus on customer service.

Additional Job Description

Remote

399 Revolution Drive

40

Regular

Day (United States of America)

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework