Admin executive
Admin executive
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Job Description
Our team members are at the heart of everything we do. At Cencora we are united in our responsibility to create healthier futures and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!
Job Details
**Please note this is a temporary role.**
POSITION SUMMARY:
The Executive Assistant in Spain plays a crucial role in providing high-level administrative support to executives and senior management also dealing with the daily basis in the office. This position requires a proactive organized and detail-oriented individual who can manage a variety of tasks efficiently and effectively ensuring smooth operations within the executives office.
PRIMARY DUTIES AND RESPONSIBILITIES:
Administrative Support: Manage and coordinate executive schedules for RVP VP of Sales and services Regional Management and country manager Spain including meetings appointments and travel arrangements. Prepare and process expense reports.
Desk Management: Furniture Business cards stationery archive invoices mobile phones alarm control access card taxis.
Document Preparation: Draft edit and prepare presentations reports and other documents as needed. Ensure all materials are accurate and delivered on time.
Meeting Coordination: Organize and facilitate meetings including preparing agendas meals orders organization hotel and dinner bookings. Event Organization.
H&S: Support the responsible of H&S in Spain Aspy and Fremap. Organization of annual medical check-ups. Buying work protective clothing for associates in the warehouse.
Office Management: Maintain office supplies and manage the office environment to ensure it operates efficiently.
Vendors relationship: relationship with vendors who help and support Mad and Bacelona office.
Training: sending to the training Vendor the information about the associates who join the funding trainings in FUNDAE. Supporting in the training documentation to be able to received Fudae funding.
Madrid Shuttle : Handle Madrid Shuttle and organize Uber service.
REPORTS DIRECTLY TO: Country Manager
MINIMUM SKILLS KNOWLEDGE AND ABILITY REQUIREMENTS:
Proven experience as an Executive Assistant or in a similar administrative role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills in both Spanish and English.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and other relevant software.
Ability to work independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and attention to detail.
.
EXPERIENCE AND EDUCATIONAL REQUIREMENTS:
REPORTS DIRECTLY TO:Country Manager
MINIMUM SKILLS KNOWLEDGE AND ABILITY REQUIREMENTS:
English skills
Autonomous
Confidentiality
Graduate degree
Flexibility
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What Cencora offers
Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.
Full timeAffiliated Companies
Affiliated Companies: World Courier de Espana S.A.Equal Employment Opportunity
Cencora is committed to providing equal employment opportunity without regard to race color religion sex sexual orientation gender identity genetic information national origin age disability veteran status or membership in any other class protected by federal state or local law.
The companys continued success depends on the full and effective utilization of qualified individuals. Therefore harassment is prohibited and all matters related to recruiting training compensation benefits promotions and transfers comply with equal opportunity principles and are non-discriminatory.
Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment please call 888.692.2272 or email . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned
Employment Type
Full-Time
