Administrative Coordinator, Courtroom Services
Administrative Coordinator, Courtroom Services
Posted on :
04-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-06-2025
Job Description
Administrative Coordinator Courtroom Services
REPORTS TO:Supervisor Municipal Criminal Courtroom Services
EMPLOYMENT STATUS:Full Time
FLSA STATUS:Non-exempt
CIVIL SERVICE:Unclassified
LOCATION:1000 Main Street Cincinnati Ohio 45202
WORK HOURS:35 hours per week; Mon- Fri: 8:00 am- 4:00 pm
TRAVEL REQUIREMENTS:None
PAY RATE:$24.39 per hour
SUPERVISOR RESPONSIBILITIES:None
JOB OVERVIEW:
Under supervision provides exceptional customer service and record keeping for individuals who have business in Hamilton County Municipal Court. Manage the case docket and oversee day-to-day work operations in a Municipal Civil courtroom. Enter and update data into the Case Management System for Municipal Civil. Scan all court documents into the Case Management System.
The ideal candidate shares our vision for the future demonstrates our values of respect integrity and fairness kindness and serving others and is:
- Eager to learn-Demonstrates curiosity adaptability and a commitment to continuous improvement in understanding procedures.
- Committed to excellence-Strives for accuracy efficiency and professionalism in all aspects of their work ensuring the highest standards in customer service.
- Team-oriented-Thrives in a collaborative environment supporting colleagues and contributing to the overall success of the Bailiff Division.
- Big-picture thinker-Understands the impact of their role on the broader goals of the division and court operations.
ESSENTIAL DUTIES:
Clerical Services (30%)
- Keeping an accurate record of the actions in court each day
- Preparing the Judges/Magistrates dockets
- Review and analyze the information presented in judicial entries complaints and affidavits.
- Work closely with courtroom staff and judges/magistrates to accurately and efficiently process cases during court proceedings.
- Filing case file jackets and paperwork
Data Entry (30%)
- Enter all information from judicial entries and other court documents into the Case Management System
- Verifies information provided and ensures accurate completion
- Prepares the civil docket for designated courtroom
Customer Service (30%)
- Provide exceptional customer service to the public and attorneys in the courtroom.
- Process paperwork for service provided.
- Verify information provided and ensure timely accurate and consistent service to the customer.
- Maintain professionalism and confidentiality.
- Respond to customer inquiries: determine the nature of requests retrieve information from the system or hard-copy files and provide assistance directly or by referring the customer to the appropriate party.
Scanning (10%)
- Scans judicial entries and all other court documents into the Case Management System
OTHER DUTIES AS ASSIGNED
PREFERRED SKILLS:
Knowledge of:
- Municipal Civil Court operations
- Laws court processes and court proceedings
Ability to:
- Interact and build relationships with people of diverse backgrounds personalities and characteristics including but not limited to age gender-identity race/ethnicity religious beliefs disability status sexual orientation socioeconomic status and physical appearance.
- Maintain professional demeanor at all times and act in accordance with the office values - respect integrity and fairness kindness and serving others.
- Effectively manage time and tasks re-evaluate priorities and adjust assignments as necessary.
- Handle large quantities of work or work under time pressure in a fast-paced environment.
- Stay organized and focused on tasks in spite of interruptions.
- Work as a team member as well as independently.
- Become proficient in job tasks through on the job training.
- Earn trust and respect and ask for help when needed.
- Provide excellent customer service.
Skilled in:
- Basic computer functions including typing with speed and accuracy.
- Data entry and analysis.
QUALIFICATIONS:
- High school diploma or equivalent.
PHYSICAL DEMANDS & WORKING CONDITIONS:
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is primarily a sedentary job and the employee will sit 75% of their workday. The employee is expected to use a computer keyboard for extended periods of time. The employee is expected to use a computer keyboard for extended periods of time and lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
The Hamilton County Clerk of Courts is committed to providing a work environment where all employees are treated fairly and equally in all terms and conditions of employment and all decisions concerning Clerk employees or applicants shall be made without regard to race sex gender identity religion national origin sexual orientation age or disability. We have zero tolerance for violations of employee rights harassment or discrimination based on any of the above criteria.
Required Experience:
IC
Employment Type
Hourly
Key Skills
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