Real Estate Administrative Assistant
Real Estate Administrative Assistant
Posted on :
03-06-2025
Employer Active
1 Vacancy
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Job Description
Key Responsibilities
Administrative Duties:
- Organize and maintain digital and physical records of leases service agreements and tenant files.
- Draft and send formal correspondence related to rent lease renewals property notices and vendor communications.
- Support rent collection tracking and assist in preparing monthly reports and payment summaries.
- Assist in preparing documentation for new leases handovers and property take-ons.
- Handle administrative office tasks including scheduling filing ordering supplies and maintaining internal communications.
Facility and Property Support:
- Monitor property conditions conduct basic inspections and report any issues that require repair or servicing.
- Assist in coordinating contractors vendors and repair personnel for timely maintenance work.
- Help maintain inventories for tools cleaning supplies and building materials.
- Support the logistics of tenant onboarding (move-ins) and offboarding (move-outs).
- Ensure compliance with basic safety and security standards across managed properties.
Property Acquisition Support:
- Assist in identifying and researching potential properties for acquisition and portfolio expansion.
- Help gather key data on locations property conditions rental history and market value.
- Coordinate initial inspections or property visits and prepare notes or reports for review.
- Support communication with property owners agents or brokers during acquisition discussions.
- Maintain a database of acquisition leads and follow-up status for management tracking.
Requirements
Qualifications
- Skills in Administrative Assistance and Executive Administrative Assistance
- Proficiency in Phone Etiquette and Communication
- Strong Clerical Skills
- Detail-oriented and highly organized
- Excellent time management skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office Suite
- Previous experience in a similar role is a plus
- Currently pursuing or recently completed a degree in Business Administration or a related field
Employment Type
Full Time
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