Human Resources Coordinator

The Human Resources Coordinator plays a key role in the HR Department under the guidance of the Talent Acquisition Manager acting as a vital link between HR staff candidates and new hires. This position encompasses a broad range of responsibilities including recruitment onboarding new hire orientation event coordination responding to employee and applicant inquiries and providing general administrative support.

About Us: Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible high quality care by integrating primary care dental care WIC support mental health counseling community health education and more.

Compensation: $23.53 - $27.83 per hour depending on experience.

TVHC offers compensation ranges that are determined by a thorough market-based analysis and are fully disclosed in accordance with California law. The pay for a selected candidate is determined by a variety of factors to ensure fair and equitable compensation. These factors include the candidates experience education skills training licensure certificationsand the specific scope of the role. We are committed to providing a competitive compensation package that extends beyond base salary designed to support the health wealth and career development of our employees.

Responsibilities:

• Coordinate the onboarding process for new hires ensuring all required documentation (e.g. background checks physicals immunization records) is collected and processed in a timely manner.
• Support recruitment efforts by assisting with job postings coordinating screenings interviews site visits (virtual/in-person) and job fairs.
• Maintain accurate and up-to-date documentation for new hires transfers promotions and other HR-related checklists.
• Assist in drafting offer letters promotion letters and other employee correspondence.
• Assist with new hire orientation (NHO) including preparing orientation packets coordinating presenters and ensuring a seamless onboarding experience.
• Set up new hires in the HRIS system creating and maintaining personnel files while ensuring all required documents are properly stored.
• Collaborate with the Credentialing department to gather necessary information from new hires.
• Manage E-Verify I-9 processing and EDD new hire reporting ensuring compliance with regulations.
• Track and process Employee Referral program submissions ensuring timely and accurate documentation.
• Coordinate bilingual testing and ensure proper documentation for payment processing.
• Manage the onboarding and orientation process for volunteers externs precepting students and interns.
• Oversee HR HELPDesk requests (email voicemail in-person) and assign them to the appropriate HR team member for resolution.
• Coordinate logistics for HR meetings and new hire orientations including catering and office supply management.
• Ensure HR documentation is properly stored and archived periodically reviewing files for compliance and accuracy.
• Monitor the on-call and temporary status of staff to ensure accurate recordkeeping.
• Process employee requests including scholarship applications tuition reimbursements and work schedule agreements.
• Generate and analyze reports as needed such as those related to employee birthdays anniversaries promotions and new hires etc.
• Manage employment verifications through HRIS and handle correspondence from HR e-fax including NHSC/BHW verifications.
• Perform other administrative and HR-related duties as assigned by HR department managers.

• Associates degree (AA) in Psychology Business Sociology or a related field required.
• Minimum of one (1) year of experience providing administrative support within an HR department is required.
• Experience in a Federally Qualified Health Center is a plus.

Qualifications:

• Strong communication skills both written and verbal.
• Exceptional organizational skills and attention to detail.
• Maintains utmost confidentiality in all matters pertaining to HR.
• Demonstrated ability to build the trust and respect of staff colleagues external contacts and other organizational members.
• Must have problem-solving skills including creativity resourcefulness timeliness.
• Must be able to travel to various TVHC sites as needed.

We offer excellent benefits including: medical (100% paid co-payments premiums etc.) dental vision (including dependent and domestic partner coverage) generous paid leave benefits including holidays Flexible Spending Accounts retirement plans with an Employer match tuition reimbursement monthly treats pet insurance and more.

Required Experience:

IC