Human Resources Assistant I

JOB SUMMARY:An employee in this classification will assist with the day-to-day operations of the Human Resources Office including recruitment processing new employee paperwork and onboarding database management/updates preparing various correspondence and performing a variety of tasks related to the human resources function.

DUTIES:

• Assists in the day-to-day operations of the Human Resources Office.
• Assists in the recruitment and selection process; prepares and distributes job announcements and advertisements; schedules skills testing and interviews; maintains applicant database prepares related correspondence and documents such as employment verifications tuition waivers and other forms as requested.
• Greet HR visitors answer calls and respond to inquiries by phone and in writing
• Administers support staff pre-employment and reclassification testing
• Assist in organizing and managing new employee orientation onboarding and training processes and programs
• Process employee paperwork and enter into Banner NeoEd and other systems
• Set up and maintain personnel files; maintain the security and confidentiality of all employment information files and documents
• Preparation of letters of appointment and tracking for adjunct and full-time employees and assist with part-time employees as needed
• Sort scan and file correspondence and other documents according to established codes of records management
• Work closely with payroll office staff to ensure timely and accurate information processing
• Assist in development and preparation of reports and documents using MSOffice Excel Word NeoEd and Argos reporting software
• Prepare letters memorandums and other correspondence as needed
• Maintains the organizational chart
• May assist with events related to Human Resources
• Enhance professional knowledge and skills through professional development and continuing education
• Comply with all policies of the Alabama Community College System and the College.
• Assist all other positions within the department and special projects as assigned
• Performs other related duties as assigned

QUALIFICATIONS:

• Two (2) years of postsecondary education with a minimum of 15 semester hours in human resources or a business-related area required
• Two (2) years of full-time clerical or office-related work experience required
• Associates degree preferred
• Experience working in human resources preferred. Experience working with Banner or other similar ERP computer system preferred
• Friendly personality; enthusiastic positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic

• Excellent communication interpersonal and time management skills
• Attention to detail and accuracy of work; ability to multi-task and handle various situations in a professional manner; establish priorities and use critical thinking skills
• Ability to work with minimum supervision
• Ability to exercise judgment and discretion in interpreting and applying policies and procedures
• Ability to establish and maintain effective contacts with students other employees and the public
• Ability to maintain confidentiality of employee and office information
• Ability to keyboard at 40 correct (net) words a minute for 3 minutes
• Advanced knowledge of MS Office merge functions graphs and formulas and database experience (Computer Level II Exam)
• Working knowledge of office procedures; general office procedures GSCC procedures composition machine transcription and records management (Office Procedures Level II Exam)
• Exhibits initiative to pursue and learn additional tasks as needed

PROJECTED STARTING DATE:
July 2025
SALARY:Salary Schedule E3-04 - ($39759-$57251). Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.
APPLICATION DEADLINE:
June:00 P.M.
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment.Complete package consists of (a) Gadsden State Community College application (b) letter of interest (c)current resume; and(d)copies of transcripts of postsecondary education.
Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT: AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE ().

Salary Calculation:For all positions on all Salary Schedules the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that in the sole judgment of the College directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates job title(s) job duties and an indication whether such employment was full-time or part-time and if part-time the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The Colleges official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters contracts pay stubs or W-2 forms documenting the term of employment. However such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.
Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter resume employment verification documents (if applicable) ALL required transcripts and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
When you finish the steps to apply you will receive an on-screen notice that you have successfully applied. HOWEVER this notice does not mean your application materials are complete in accordance with the vacancy announcement.

All correspondence with applicants regarding the Colleges search process will be sent via e-mail. If you need technical assistance such as resetting your password or browser access issues after reviewing the instructions please contact:

NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST

Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System including postsecondary institutions under the control of the Board of Trustees that no person in Alabama shall on the grounds of race color disability sex religion creed national origin age or other classification protected by Federal or State law be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding.Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.