Community Special Event Coordinator (485186)
Community Special Event Coordinator (485186)
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Job Description
Req ID:485186
At Alstom we understand transport networks and what moves people. From high-speed trains metros monorails and trams to turnkey systems services infrastructure signalling and digital mobility we offer our diverse customers the broadest portfolio in the industry. Every day more than 80 000 colleagues lead the way to greener and smarter mobility worldwide connecting cities as we reduce carbon and replace cars.
Oversee learning & competencies development by planning coordinating and executing events from initial concept to final execution for the bid and project management global community.
Responsible for ensuring a smooth and successful event program from the design to implementation. Delivering event plan and guidance that can be customized for regions or specific products according to local challenges. Supporting regions with the implementation of the event and post-event learning solution creation of key moments.
Event Planning and Conceptualization:
- Developing event concepts themes and objectives in collaboration with involved stakeholders (organize focus groups brainstorming etc. as needed)
- Drafting detailed event plans for the event as well as preparation timeline and milestones
- Developing event branding event layouts and draft agendas including creating pamphlets or event guideswith same theme
- If needed researching and identifying suitable venues dates and times with involved stakeholders
- Draft budget proposal for event
Logistics and Coordination:
- Organize regular Steerco. or governance routines with stakeholders leading up to the event
- Coordinate with all stakeholders to ensure smooth execution of all aspects of the event
- Define any transportation accommodation and other logistical needs and support regions for execution
- Managing event budgets and ensuring expenses stay within allocated limits. Coordinate PO requests if any vendor is needed
- Gather return of experience after events for continuous improvement
Event Content Design:
- Brief stakeholders as required on needs and expectations
- Set-up frequent exchanges with key speakers or leaders of activities to ensure coherence with event plan and agenda
- Ensure event planning and execution process is clear for all
- Propose draft of scripts when required to meet program objectives
- Consolidate presentations enhance when possible
- Create document and event common storage area
- Post-event learning path creation with key highlights of the event if relevant internal newsarticle etc.
Marketing and Promotion:
- Support regions with communication strategy to promote event
- Identify fun network exchange moments for participants in the event
- Propose recording or follow-up event promotional material
On-Site Management (when applicable):
- Overseeing event setup and execution ensuring everything runs smoothly by coordinating with local staff/vendors etc.
- Addressing any issues or problems that arise during the event-problem solving
- Brief key guest speakers and ensure they can connect easily if not on-site
You dont need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family youll be proud. If youre up for the challenge wed love to hear from you!
Important to note
As a global business were an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. Were committed to creating an inclusive workplace for everyone.
Job Type:Experienced
Required Experience:
IC
Employment Type
Contract
